UNIV-Administrative Coordinator II, College of Nursing

Job Description Summary

This position operates under limited supervision from the College of Nursing HR Administrative Manager, with indirect reporting to the Associate Dean for Finance, Administration, and Strategic Partnerships. Key responsibilities include assisting with personnel processes, maintaining HR-related databases, coordinating faculty onboarding, and overseeing timekeeping and FMLA tracking. Acting as a central liaison across departments, this position plays a vital role in promoting administrative efficiency and delivering a seamless experience for faculty, staff, and leadership.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001082 CON Office Of The Dean

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Minimum Qualifications:

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Preferred Qualifications:

-3+ years of administrative experience in a higher education, healthcare, or large organizational setting.

-Demonstrated experience with HR processes, such as onboarding, timekeeping, FMLA, and personnel file management.

-Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and familiarity with collaboration platforms (e.g., SharePoint, Box).

-Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

-Excellent written and verbal communication skills, with the ability to interact professionally with faculty, staff, and leadership.

-Strong attention to detail and accuracy, especially in data tracking and document preparation.

Job Duties:

35% Provides administrative support to the College HR business manager. Responsibilities include updating organizational charts, assisting with position description (PD) updates, tracking annual mandatories, maintaining and updating HR-related databases, and compiling the weekly new hires list.  Under the direction of the HR Business Manager, serves as the coordinator for the College of Nursing (CON) Personnel Board, collecting required documentation, reviewing for completeness, and preparing full submission packets. Ensures the timely and accurate progression of materials through the review and approval process and accurate review and approval process.

25% Under the direction of the Lead Administrative Coordinator, supports the faculty onboarding process by collaborating with program leaders and their administrative staff to develop orientation itineraries for incoming faculty. Coordinates with key stakeholders—including HR, IT, and other departments—to ensure a smooth and comprehensive onboarding experience for College of Nursing (CON) faculty. Provides support managing the adjunct faculty onboarding and recruitment activities, including posting job openings, collecting required documentation, and assisting with the preparation and processing of semester contracts.

20% Provides general administrative support to the ADFA, with occasional support to the Finance and Administration team. This includes supporting general operations and project coordination. Responsible for the scheduling of conference rooms, as needed. Coordinates annual budget meetings through the use of Microsoft Outlook for both in-person and virtual (Teams) with the Finance and Administration team with respective College budget owners. Helps facilitate and plan quarterly F&A team meetings and retreats to include scheduling of activity/ ordering of meals (if applicable), setting up for meeting, etc. Submits any Procurements tickets on behalf of the F&A team into the CON ticketing system. Maintains all MUSC mailing codes in each floor’s breakroom. 

10% Independently manages the timekeeping process (via the OurDay reporting system) for all exempt and non-exempt College of Nursing staff and faculty. This includes all classified, research grant, temporary, student employee types in addition to part-time and full-time faculty. Ensures employees are set up with appropriate schedules in the OurDay system. Pulls annual and sick leave balances for employees leaving the College. Tracks the use of holiday time for all CON employees. Pulls timekeeping reports as requested. Manages the College of Nursing portion of FMLA responsibilities, which i