Associate Director, Payables Systems

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Associate Director of Payables Systems is responsible for the design, operation, and maintenance of all systems, software, and processes used for issuing payments, managing expense reports, and accepting payment.

Additional duties include, but are not limited to:

• Supervision of the Analyst of Payables Systems and the Manager of Payment Systems & Compliance, including: Cross-departmental efforts to most efficiently utilize existing systems

• Supervise processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling user requests for service

• Supervise the review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services

• Dupervise and iterative improvements to the procurement card training program for new users

• Supervise Payment Card Industry (PCI) rules risk assessments and annual audits

• Supervise the creation of payment systems to meet departmental needs and enhance cost-effectiveness

• Business process design and redesign, systems security, and management of interfaces between systems, including but not limited to:

• Leadership of multi-departmental efforts on payables systems and the utilization of existing systems

• Deployment of new and upgraded systems and processes

• Iterative efforts to make systemic and process improvements

• Ownership of security for all payables systems, including system security and data integrity

• Management of integrations with banking partner and artificial intelligence systems

• Development and implementation of standard operating procedures, control procedures, and schedules

• Monitoring of activity and usage patterns in support of Internal Audit and identifies potential elements of fraud

• Procurement card reporting, analytics and communication to card holders and management

• Staying abreast of the landscape of systems available for payables management, making recommendations to senior management regarding new systems to adopt, and leading the evaluation of proposals with respect to payables and payment systems.

• Organizing procurement and contracting activities for payment processing services and payment applications.

Work Interactions

The Associate Director of Payables Systems will report to the Director of Accounts Payable and Systems. The Associate Director supervises the Analyst of Payables Systems and up to 4 Expense Analysts. The position will also work closely with the Associate Director of Accounts Payable, Manager of Payments and Settlements, and Manager of Supplier Records to ensure payment systems and processes meet Payables and Treasury standards, and that appropriate reporting of payment activity is made available. The position will interact with faculty and staff across the University, many Senior Business Managers, Financial Managers, and non-financial stakeholders, as they seek support in developing or maintaining payment systems, obtaining or modifying departmental Procurement Card programs, providing guidance and recommendations to departments on procurement card policies and the purchases of goods and services, and developing or maintaining payables reports.

The position will work closely with University Information Systems (UIS), Procure-to-Pay (P2P), and General Accounting. The position will brief senior leadership on multi-departmental efforts on payables systems, the current utilization of existing systems and provide senior leadership with recommendations on policies and partners that will support the optimal combination of operational efficiency, security, cost, and return on investment.  The position will also collaborate closely with external partners, serving as the primary liaison for Georgetown’s corporate card banking partner, expense report and supplier invoice processing provider(s), supplier management system, and their integrations with the unive