Contract and Insurance Administrator

 

Job ID:  508696

 

Preferred Materials, Inc., a CRH Company, is the leading vertically integrated supplier of construction materials, and construction/paving services in the United States.  Headquartered in Tampa, Florida, the Preferred Materials Region has facilities throughout the State of Florida, as well as Coastal Georgia and South Carolina.  Companies within the Preferred Region are leading providers of ready mix concrete, concrete block, aggregate materials, hot mix and warm mix asphalt, as well as design-build and conventional-bid-build solutions for roadway and civil construction projects.  Preferred is committed to being a great place to work, and to attracting and retaining exceptional employees.  We promote a strong safety culture, and have dedicated professionals who are focused on their own safety and the safety of their co-workers.

 

The Contract and Insurance Administrator reports to and works under the direction of the Controller and performs the following primary responsibilities:

• Oversees contracts through the full lifecycle including contract review and execution
• Review contractual documents and performance requirements to ensure adherence to company policy, government specifications and requirements, customer specifications, conformance to agreements and accordance with legal requirements
• Develop and maintain a comprehensive contract framework and repository, ensuring proper documentation, version control and accessibility
• Stay updated on relevant regulatory changes and make adjustments as necessary
• Ensure timely insurance compliance with vendors, customers, and subcontractors
• Identify problem areas and make recommendations for change, as appropriate
• Monitor and track contract deliverables, milestones and key dates to ensure compliance and timely execution
• Conduct regular audits to identify discrepancies or trends and take appropriate corrective actions
• Coordinates with internal stakeholders to address terms and conditions, project scope, product, and other aspects of the contract
• Acts as an agent for the company by interfacing directly with vendors and operations managers
• Interpret Master Service Agreement contracts and document changes as appropriate
• Respond to inquiries regarding contractual obligations and revisions.
• Initiate documentation to authorize work in accordance with contractual specifications
• Develop reporting as appropriate, identify problematic trends and make corrections as required by each situation
• Respond promptly to managers’ queries
• Assists Finance and Accounting departments with various projects
• Perform other duties as assigned

 

Other Responsibilities include:

• Collaborate with project teams and key stakeholders, including legal, safety, corporate insurance & procurement to ensure or develop appropriate risk transfer strategies.
• Assist with 3rd party insurance tracking by conducting audits and training for contract administrators
• Proactively educate and advise internal stakeholders and contract admins on coverage options, policy reviews and use of company insurance tracking software
• Coach internal stakeholders in contract and insurance risk assessment

 

Work Requirements

• Pass a pre-employment drug screen and criminal background check
• Must be able to provide valid documentation for the I-9 requirement

 

Education/Experience 

• High School diploma or general education degree (GED). Bachelors degree in Business Administration, Law or related field is an advantage