Administrative Assistant- Occupational Therapy

Overview

The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the All-women section of the Occupational Therapy Program enabling the day-to-day operations.

Responsibilities

• Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.
• Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.
• Establish and maintain organized electronic and paper filing and retrieval systems
• Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e.: Canvas)
• Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.
• Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.
• Assist with procedures and documents required for administrative employee hires and faculty appointments.

Qualifications

Education/ Experience

• High School or GED Diploma required with a minimum of 2 years of related experience

Knowledge/ Skills/ Abilities

• Strong interpersonal skills.
• Excellent organization and time management skills.
• Ability to prioritize workload according to volume, urgency, and importance.
• Ability to proficiently manage electronic data, software, resources and platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, & Cloud based systems.
• Knowledge of Canvas a plus.

Travel

• Occasional travel to Long Island and Manhattan campuses is required.

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.