Adult Education Center Office Assistant 3

Location: Spokane CC Main Campus Spokane

Department: SCC Adult Education

Salary Range: $3,417 - $4,542

Starting salary for this position is: $3,417 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 09/09/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Adult Education Center Office Assistant 3

JOB SUMMARY

Under general supervision of the AEC & Valley Building Manager, this position will provide administrative and reception support for the Adult Education Center (AEC) for both the Head Start program and the Adult Basic Education (ABE) Division. To effectively support both Head Start and ABE, this position will also receive direction from the Head Start AEC Center Manager.

Responsibilities include front desk reception, clerical support, front door keys and access, record-keeping, and general office coordination. This role serves as a liaison between Head Start and the ABE Division, ensuring smooth communication and operational efficiency across both programs.

DUTIES & RESPONSIBILTIES

• Perform receptionist duties. Answer phones, greet visitors, respond to inquiries, and direct individuals to appropriate staff or resources. *
• Manage the front door keys and access, Issue and collect proxy (key) cards and keep records. *
• Coordinate ABE instructor substitute requests. Monitor the shared ABE absence account, track substitute availability, and confirm requests. *
• Prepare and distribute correspondence, meeting notices, agendas, minutes, and newsletters for both Head Start and ABE. *
• Maintain and update databases and spreadsheets. Track key program metrics such as volunteer hours, ABE student attendance, and compliance with Head Start Performance Standards. *
• Provide clerical support, including word processing, data entry, scanning, electronic and manual filing, and records retention following state and federal guidelines. *
• Operate, maintain, and coordinate service requests for office equipment such as telephones, fax machines, laminators, and copiers. *
• Coordinate building maintenance and janitorial services for AEC classrooms and workspaces. *
• Order and maintain office and program supplies following procurement guidelines for Head Start and ABE. *
• Process various administrative forms, including key requests, training requests, travel reimbursements, time and effort reports, and work orders for both departments. *
• Serve as a purchasing card custodian. Log transactions, reconcile invoices, and assist staff with purchase requisitions and invoices. *
• Provide administrative support to building managers and program leadership as needed. *
• Train and provide direction to volunteers assisting with administrative tasks. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges’ strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Action-Oriented
• Optimizes Work Processes
• Ensures Accountability
• Drives Results
• Collaborates
• Values Differences
• Communicates Effectively
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Proficiency in spe