Director of Student Records and Associate Registrar

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Job Posting Title:

Director of Student Records and Associate Registrar

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Law - Department of Student and Academic Affairs (Andrea Beauchamp Carroll (00007216))

   

Work Location:

0202 Hebert Law Center

   

Pay Grade:

   

Job Description:

Director of Student Records and Associate Registrar

Overview

Reporting to the Associate Dean for Academic Affairs, the Director of Student Records and Associate Registrar will oversee all functions and procedures regarding  academic policies and academic records for the LSU Law Center,  In addition to the duties, this position supervises the Assistant Registrar, an Administrative Coordinator (shared with Office of Admissions) and student workers, if applicable.

50% Management of Law Student Records & Curricular Functions

• Serves as the official at the Law Center responsible for the creation, maintenance and certification of student records and ensures business processes and associated training and documentation result in accurate and complete collection of data.

• Develop the Law Academic Calendar for consideration of law administration and faculty. This includes coordination of dates with the LSU University Registrar and other LSU campuses.

• Sets dates and manages schedules the major academic processes that occur throughout the year: registration, payment of fees, examinations, grading, etc.

• Maintain and updates law courses and degree audits in the Student Information System for all law courses and degree programs.

• Manages efficient use of classrooms as the Law Center. This includes assignment of rooms for courses, exams and events related to student records.

• Work with Law Faculty to provide consistent practice of academic policies and procedures for better overall quality of educational experience.

• Create SAP Academic Plans for students who are not eligible for financial aid due to low grade performance or poor completion percentage.

• Oversee and coordinate grade entries and corrections.This involves understanding the grade entry system via Moodle and the Student Information System.

• Coordinate the revision of the Law Center Catalog, registration and schedules booklets and other publications and documents related to function of law student records.This includes updating the appropriate pages on the Law Center web site.

• Oversee residence appeals for reclassification of law students for tuition and fee purposes.

20% Leadership and Strategic Planning – Percentage of Work

• Responsible for building strategic working relationships with Law and LSU leaders and key stakeholders.

• Assist with the conferral of degree to law students who have successfully completed degree requirements.

• Serves as Law Center’s liaison with University Information System in support of the student information system.

• Liaise with other colleges, schools, and departments on campus to coordinate matters relating to cross-enrolled and joint degree seeking student.

• Works collaboratively to contribute innovative ideas to the Dean on ways to achieve the goals of the Law Center.

• Attend conferences and webinars to continue to move the department forward and upgrade professional knowledge of the registrar role in the profession.

15% Supervision, Budget Oversight and Operations

• Provides oversight and management of daily operations in the Law Student Records Office.

• Monitors staff core functional efforts, proactively addressing work- flow, work distribution and/or staff performance.

• Fosters an environment of collaboration supporting seamless integration with the Office of University Registrar (OUR) and services provided by the OUR for law students and alumni.

• In collaboration with the Law Center Chief Fiscal Officer, prepares and manages annual budget requests and justification for Law Student Records.

• With support of University Information System, LSU Office of Budget and Planning and other LSU units, if applicable, provides data in support of day-to-day operations as well as data analysis in support of academic and administration decisions and reporting.