Assistant Academic Director

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

2025 Assistant Academic Director, College Prep

Georgetown University

General Information:

Assistant Academic Directors (AADs) are a resource for high school students, Mentors, and the Academic Director (AD). AADs can change gears quickly and troubleshoot problems independently to implement and oversee the day-to-day logistics of their programs. The AAD is an administrative support position for the AD and Program Management Team that requires an academic professional who is reliable, responsible, flexible, and able to work under pressure in a fast-paced environment. AADs must also possess the ability to supervise a team of Mentors throughout the summer. 

College Prep:

A 5-week program where students will be taking credit courses on campus while also receiving support through lectures, test prep, and group sessions with program staff. Students are required to participate in College Prep Seminars throughout their time on campus. The seminars cover three areas: Diagnostic Testing, Academic & Test Prep, and College Search & Beyond Academics. The College Prep AAD will work with the AD to help with the College Search & Beyond series of seminars to prepare topics such as planning and completing the college application, goal setting, studying, the college campus experience, etc. The AAD will prepare and support the mentors in leading discussions with the students. 

Responsibilities:

Program Development 

• Completing training and independent research to understand the program, schedule, and content
• Assisting in the final planning stages of the program with the AD and Program Management Team
• Providing high-level administrative and programmatic support to the AD and Program Management Team

• Executing administrative tasks and special projects as assigned by program leadership
• Attending meetings with the AD and Program Management Team

Program Implementation

• Attending and overseeing all program activities, including but not limited to lectures, guest speakers, discussions, and off-site visits
• Overseeing the maintenance of daily and event attendance records, preparing daily reports, and reporting to appropriate parties
• Providing classroom support and leading check-ins, discussion sections, and/or reflections as needed
• Preparing, managing, and distributing course materials
• May be asked to implement the instructional continuity plan and lead academic programming in the event of the absence of the AD
• Building community and belonging amongst the students and staff

Student Affairs 

• Supervising and ensuring the safety of all students
• Ensuring students are aware of and engaged in daily activities
• Filling out incident reports and reporting unsafe, inappropriate, or concerning behavior, student conduct issues, and emergencies to appropriate parties for resolution
• Creating a safe and supportive academic environment for students
• Working collaboratively with residential staff to create an inclusive and welcoming environment
• Providing support to students dealing with personal concerns (e.g. stress, homesickness, relationship difficulty) that may detract from their academic experiences
• Providing support to students facing insecurity, unfamiliarity, and other challenges associated with adjusting to college learning and a diverse university campus

Training and Supervision 

• Leading daily briefing meetings with the Mentors
• Training and supervising mentors for daily tasks, such as attendance and leading discussions
• Enforcing University policies, procedures, and regulations for students and staff
• Establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy
• Ensuring staff are establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy

Other duties as assigned.

Schedule:

• Training Part I (Online) | May 19, 2025
• Training Part II | June 2 - 6, 2025
• College Prep in Session | July 7 - August 8, 2025 

Terms:

• AADs are designated for the spring and summer 2025 term with dates of employment from May 19, 2025 to August 9, 2025. AADs will be assigned to work p