Administrative Assistant
Johnson ControlsAbout the role
As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!
What we offer
Competitive salary
Paid vacation/holidays/sick time - 15 days of vacation first year
Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one
Extensive product and on the job/cross training opportunities
With outstanding resources Encouraging and collaborative team environment Dedication to safety through our Zero Harm policy
What you will do
This role provides critical administrative and operational support for subcontractor onboarding, requisition creation, payment coordination, and logistics management. The position is responsible for maintaining accurate documentation, supporting vendor setup, tracking purchase orders, and resolving payment discrepancies to ensure smooth and compliant operations.
The ideal candidate is highly organized, detail-oriented, and experienced in vendor coordination, financial tracking, and cross-functional collaboration. This role requires proficiency in Microsoft Office and ERP systems, along with the ability to manage multiple priorities in a fast-paced environment.
How You Will Do It
Subcontractor Onboarding
- Collect, review, and organize required subcontractor documentation, including banking and compliance records.
- Create and maintain subcontractor profiles within internal systems to ensure operational readiness.
Requisitions & Payments
- Create requisitions and ensure timely processing in alignment with business needs.
- Monitor purchase order (PO) status and follow up to ensure timely receipt and payment.
- Investigate and resolve payment discrepancies in partnership with cross-functional teams.
- Track aging reports and proactively address potential delays to maintain financial accuracy.
Logistics Coordination
- Oversee field storage lockers, ensuring timely payments and accessibility for technicians.
- Maintain regular communication with logistics providers to monitor account balances and resolve issues.
- Manage rental agreements and associated payments for designated office locations.
Cross-Functional Collaboration
- Partner closely with Procurement, Accounts Payable, Finance, and Logistics teams to ensure efficient subcontractor operations and payment processing.
- Support process improvement initiatives to enhance accuracy, compliance, and efficiency.
Leadership & Accountability
Takes ownership of vendor onboarding and payment processes, ensuring timely and accurate execution.
- Proactively identifies and resolves issues while maintaining compliance.
- Collaborates across teams to streamline workflows and improve operational efficiency.
What We Look For
Required Qualifications
- High school diploma or equivalent required; additional education in Business Administration, Finance, or related field preferred.
- 2–4 years of experience in administrative or operational support, preferably in subcontractor coordination, procurement, or accounts payable.
- Experience with requisition and payment processes, vendor communication, and financial tracking.
Preferred Qualifications
- Experience working with cross-functional teams such as procurement, finance, and logistics.
- Exposure to ERP platforms and enterprise systems.
Required Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Familiarity with procurement and financial systems.
- Experience working with ERP platforms (e.g., SAP, Oracle).
- Experience using collaboration tools such as SharePoint and Microsoft Teams.
- Strong organizational, time management, and problem-solving skills.
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