Operations Construction Coordinator

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:

Operations Construction Coordinator

Company:

Prologis

Operations Construction Coordinator, Phoenix

A day in the life

In this role, you’ll provide project coordination support to a team of 1 Operations Construction Managers (OCMs) and office support in our Phoenix market. The ideal candidate thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs. This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market, supporting some of the biggest names in logistics & e-commerce.

Key responsibilities include:

• Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
• Review and enter invoices into PeopleSoft.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly and are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Act as primary point of contact for projects on accounting processes and procedures.  Educate contractors on Prologis accounting process requirements.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Other duties as assigned.

Building blocks for success

Required:

• ​Requires a High School Diploma or General Education Degree (GED).
• Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
• Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
• Good mathematical and analytical skills.
• Proficient knowledge Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Positive, proactive work ethic and attention to detail.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy

Preferred:

• 3+ years of experience in project coordination or administrative support; construction project coordination is preferred.
• Experience as construction project coordination is preferred.
• Valid driver’s license and the ability to travel to multiple properties.
• Knowledge of CRM systems as Yardi, salesforce
• Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.

Hiring Salary Range of $25.00 - $35.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

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