Administrative Assistant 5 WAE

Posting number: 0136-07102026AA5

Department: DVA-SE LA Veterans Home

Job classification: ADMINISTRATIVE ASSISTANT 5

Posting type: Open

Categories: Administration

Summary

Semi-professional clerical work, which includes managing the switchboard, payroll, and filing. Incumbent to this position serves as the administrative and confidential assistant to the Long Term Care Hospital Administrator of the Southeast Louisiana Veterans Home, a 156-bed long-term care facility. Exercises independent judgment and personal initiative, which require in-depth knowledge of agency policies and operational procedures.Relieves the Administrator of specialized administrative/clerical support activities on a daily basis.

Our mission of the Louisiana Veterans Homes is to serve the Veteran population of Louisiana through the provision of medical, nursing, restorative, and rehabilitative services in an atmosphere of respect and compassion and provide services.

Join the State of Louisiana Department of Veterans Affairs at the Southeast Louisiana Veterans Home, where you'll step into a leadership role as an Administrative Assistant 5 with excellent service and genuine care for our Veterans.

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Serves as receptionist for the Home.
• Ensures the proper and timely execution of correspondence regarding administrative matters, complex and non-routine. 
• RepresentstheAdministratorinhisabsencethroughtelephoneand/orpersonalcontacts,assessingtheurgencyandimportanceof situationsaccordingtoguidelinesandpolicyandtakingappropriateaction.
• Accumulates information for the Administrator's reply to requests via telephone, facsimile, and/or written correspondence; ensures that requests for action and/or information are addressed promptly.
• Schedules flights and hotel reservations for the Administrator when attending in-state and out-of-state conferences, conventions, meetings, etc.
• Prepares all reports, minutes, and other related documents for the Administrator's approval.
• Reviews incoming mail, including Federal Express, for the Administrator, noting important dates and/or information requiring his immediate attention.
• Screen telephone calls and visitors, making independent decisions on appointments and calls to be handled by the Administrator or referred to appropriate personnel.
• Maintains the Administrator's calendar of appointments. 

Position-Specific Details:

Appointment Type:   WAE

Work Schedule: Monday to Friday, 8 a.m. to 4:30 p.m. 

Compensation: Depending on experience

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Name of Contact Person - CATHY W. SULLIVAN

Agency/Department Name - HUMAN RESOURCES/SOUTHEAST LA VETERANS HOME

Mailing Address - 4080 WEST AIRLINE HIGHWAY RESERVE, LA 70084

Phone Number - 985-479-4080