SWAC JS3 Staff Integration Management Specialist

Title:

SWAC JS3 Staff Integration Management Specialist

KBR has an opportunity supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center's Joint Sensitive Space Staff (JS3) team.

As the SWAC JS3 Staff Integration Management Specialist, you will provide on-site support to JS3 leadership and staff to optimize day-to-day operations and drive integration within the Space Warfighting Analysis Center. 

Key Responsibilities:

• Support the management and execution of daily activities required for the functions of the Joint Sensitive Space Staff, utilizing organizational/business management skills paired with technical/analytical skills.
• Organize meetings (to include coordinating with front offices of very senior leaders, and collecting inputs for JS3 staff meeting charts), coordinating and deconflicting calendars among the members of the JS3.
• Ensure the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required.
• Lead planning and preparation meetings for key panels and conferences.
• Manage and track tasks, need dates, and primary POCs using Task Management Tool (TMT) and other applicable software and database tools (e.g. Excel, Project).
• Summarize key outcomes and actions from meetings and organize documents into a logical organization and structure within Discretionary Access Controls.
• Support drafting/finalizing of documents, PowerPoint slides, etc.
• Manage JS3 Joint Mailbox and coordinate responses/replies to Staff coordination requests.
• Support strategic project management and task tracking by streamlining/managing processes and workflows and helping set the operational rhythm for the team.
• Establish and maintain effective working relationships within the Programs, Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC.
• Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management.
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required.
• Infrequent travel to CONUS and OCONUS locations at the request of the Government.
• Other duties as required/requested by the Government.

Qualifications:

Required:

• Active Top Secret/SCI clearance, agreeable to polygraph, which is something only a U.S. citizen can obtain.
• Bachelor's degree
• 5 years of experience in a Director’s Action Group or similar role supporting Senior Executives in classified environments.
• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information.
• Exceptional interpersonal and communications skills via phone, email and in-person.
• Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment.
• Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment.
• Exceptional writing skills and ability to effectively communicate with senior government leaders.
• Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments.
• Capable of opening/closing JS3 office spaces.
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc.
• Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel)
• Experience with working in special access program and special access required environments .

Desired:

• Active TS/SCI clearance with current polygraph.
• Prior experience as an A&AS contractor in a DoD, MDA, or IC Acquisition organization.

Work Environment:

• Location: On-Site
• Travel Requirements: Minimal 0-20%
• Working Hours: Standard

Scheduled Weekly Hours:

40hrs

Basic Compensation:

$100,000 -