Job Description Summary

Organization's Summary Statement:


Physical Demands:


Preferences:


Licenses/ Certifications:

Minimum Qualifications

Executive Administrative Assistant III

Additional Job Details

Chesapeake Biological Laboratory (CBL) is seeking an executive assistant who will
provide support to the leadership of CBL. Located in Solomons, MD, CBL is one of
six units that form the University of Maryland Center for Environmental Science (UMCES), one of 12 institutions within the University System of Maryland. CBL has a 100-year heritage of research on the Chesapeake Bay and its tributaries.

Under limited supervision, provide executive level administrative and business support to the CBL Director, Associate Director of Administration and Assistant Director of Finance. This position handles matters that are highly confidential and of a sensitive nature. The position regularly interacts with all levels of university officials, faculty, state and local officials, the public and all employees.

Job Duties:
● Maintain compliance with University, UMCES and CBL administrative policies,
which require managing and ensuring confidentiality of all information
● Research and produce summaries and reports of the activities of CBL’s adminstration, faculty, staff and students
● Primary responsibility for coordinating faculty appointments, promotions, reviews and reappointments
● Act as intermediary for executives, interacting with officials, staff at all levels, and the public
● Prioritize, compose and respond to internal and external correspondence
● Manage the Director’s daily schedule (including planning itineraries, developing
agendas, meeting materials and reporting expenses)
● Schedule, attend and record minutes of all faculty and administrative meetings
● Assist with the planning and coordination of CBL events

We seek a results-orientated person with a “make it happen” attitude and a proven trackrecord of successful managing upwards and providing support in a small organization.This role requires discretion, attention to detail, strong written and oral communication skills, exceptional time management and organization, and the ability to manage multiple priorities with professionalism and efficiency. The successful candidate must demonstrate skills in managing confidential information and using good judgment. The candidate will have strong interpersonal skills and the ability to develop constructive and cooperative working relationships with others. Superior analytical and problem-solving skills, with a demonstrated ability to provide creative solutions to real-time challenges are expected. All candidates must have interest and experience in using technology to improve work efficiency and an advanced level of experience with MS Office applications including Word, Excel, PowerPoint and Access.

Minimum Qualifications:

An Associate’s Degree and 6-years’ experience of executive support are the minimum required qualifications. Comprehensive knowledge of and skilled in the application of office practices, procedures and equipment. Comprehensive knowledge of business English, spelling, grammar and arithmetic. Thorough knowledge of and skilled in word processing, database and spreadsheet software, produce documents and maintain information.

Preferred Qualifications:
Preference will be given to those with a Bachelor’s degree. Experience with a
University System of Maryland institution or university administrative environment.

Required Application Materials: Cover letter, Resume, and list of contact information for 3 references.
 

Physical Demands: Sedentary, administrative office environment

 

Best Consideration Date: 08/11/2025

 

Posting Close Date: n/a

 

Open Until Filled: yes

 

Department

UMCES-Chesapeake Biological Laboratory

Worker Sub-Type

Staff Regular

Salary Range

$62,000 to $71,000

EEO Statement

The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center’s policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964