Administrative Assistant

Description

The Administrative Assistant plays a vital role in supporting the Special Events Department, ensuring smooth and efficient office operations. The ideal candidate is detail-oriented, highly organized, and possesses strong communication and problem-solving skills. The position is part-time and onsite.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative and customer support to Sales and Special Events Department
• Create and manage department scheduling in Humanity
• Oversee the department voicemail system, forwarding calls to appropriate personnel
• Prepare and organize reports, schedules, and other essential documents
• Audit the Salesforce, Garden Master Calendar, and Piedmont Park Calendar, providing necessary updates
• Assist in the preparation of weekly briefings
• Gather materials and assemble information packets
• Maintain and update records, files, and bookings in company databases
• Provide administrative support across departments as required

Requirements

• 2 years of relevant experience in a comparable role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask efficiently and problem-solve proactively

PHYSICAL REQUIREMENTS:

• Intermittent standing and walking with extended periods of sitting in meetings, at desk or working at computer
• Visual and aural acuity, manual dexterity
• Ability to lift up to 30 lbs. and work in a variety of environments

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.

It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.

ABG Core Values

• Conservation: We value natural resources and ecosystems, making choices with the long-term sustainability of our planet in mind. 
• Excellence: We hold ourselves to high standards and expect commitment from each other to contribute to a positive image and reputation for the Garden.
• Inspiration: We inspire through the creation of an environment that supports imagination and expression of beauty, providing joy, delight, and a deeper appreciation of plants for everyone.
• Integrity: We demonstrate honesty, transparency, accountability, trustworthiness, and ethical behavior, exercising good judgment in our actions and communication.
• Respect: We value the diversity of our coworkers, volunteers, and guests, holding each other in the highest regard.