Become a part of our caring community and help us put health first
 

The Administrative Assistant follows established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department, or other organization. Answers directed calls, takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Senior Administrative Assistant performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May utilize intermediate-level mathematical skills as part of daily responsibilities.

The Administrative Assistant types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using the MS Office suite – Word, Excel, PowerPoint, OneNote – and responds in Outlook and Teams to interoffice communications. 

The role requires knowledge of Zoom when scheduling virtual meetings.  Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff.

Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, maintaining office supplies or other inventory.

Manage timely execution of maintenance and service/janitorial requests for multiple offices, including equipment, conference rooms, common spaces, and amenities. Decisions are typically focused on methods, tactics and processes for completing administrative tasks/projects.

Regularly exercises discretion and judgment in prioritizing requests and interpreting and adapting procedures, processes and techniques, and works under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes and organizational knowledge.

Use your skills to make an impact
 

Required Qualifications

• At least 2 years of experience supporting senior‑level or C‑suite executives in an administrative or executive assistant capacity
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Proficiency with Teams, Zoom, OneNote
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associate or bachelor’s Degree
• Proficient in Microsoft Excel and Power BI
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

This is a hybrid position with a flexible work arrangement of two days on-site and three days remote.  Occasional local travel between offices is required (approximately twice per month). Mileage reimbursement is provided.

Interview Format

As part of our hiring process, we will be using an exciting interviewing technology provided by HireVue, a third-party vendor. This technology provides our team of recruiters and hiring managers an enhanced method for decision-making.

If you are selected to move forward from your application prescreen, you will receive correspondence inviting you to participate in a pre-recorded Voice Interview and/or an SMS Text Messaging interview.  If participating in a pre-recorded interview, you will respond to a set of interview questions via your phone. You should anticipate this interview to take approximately 10-15 minutes.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

 

$58,400 - $79,800 per year

 

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions