Specialist, Fleet

Company Overview

 

At Spire, we believe energy exists to help people. To enrich their lives, grow their businesses, advance their communities. It’s a simple idea, but one that’s at the heart of our business. We’re dedicated to understanding our customers’ needs and goals to better serve them today and tomorrow. That’s why we’re always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.

Summary

 

Spire is searching for a Specialist, Fleet Administration, in our St Louis Missouri location. This position will be responsible for the administration of the Spire vehicle fleet to include but not limited to; state and federal compliance, recalls, registrations, processing of incoming and outgoing assets, and fuel card management.

Duties and Responsibilities

• Ensures compliance of all state & federal regulations regarding Department of Transportation (DOT) vehicles and equipment, MCS150, International Fuel Tax Agreement (IFTA) and International Registration Plan (IRP).
• Oversees and creates prepaid payment request for Department of Motor Vehicle transactions related to licensing, sales tax, or other requirements.
• Primary person responsible for managing manufacturer’s recalls for all Spire entities.
• Acts as administrator for the company fuel card. Processes order of new cards, cancels inactive cards, and is the primary contact to troubleshoot any issues that may arise.
• Maintain vehicle listings on SharePoint site to ensure most current listings are available.
• Assists in the creation of new assets in the fleet management and telematics systems.
• Reconciles new assets that are purchased with the Department of Revenue.
• Assist in the management of assigned Pool vehicles, creates reservations, ensures vehicles are ready for dispatch, monitors for fuel, battery health, and cleanliness.
• Creates requisitions for purchase orders (PO’s) for products such as oil, fuel, and others for Missouri facilities. 
• Maintains lease database and payments as required.
• Assists in maintaining the GPS database by loading drivers, vehicles, hierarchies, groups, scheduled reports, authorized users, and maintaining site permissions

Essential Characteristics and Competencies

• Ability to lead by example in support of the Company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives.
• Ability to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem solving and quality.
• Ability to work under pressure, meet tight deadlines, and adapt in a fast-moving environment.
• Ability to analyze & retain large amounts of data and present actionable steps to management.
• Stays abreast of technology and industry trends.
• Strong interpersonal skills with the ability to establish rapport with a diverse array of people.
• Ability to work as part of a team and display a positive attitude for this dynamic environment.
• Ability to work independently and manage time effectively.

Supervisory Responsibilities

None

Required Education (certifications, licenses)

 

• High school diploma/GED required.
• Associate degree in business management or related area of study preferred.
• Certified Automotive Fleet Manager (CAFM) or Certified Automotive Fleet Specialist (CAFS) a plus.
• Proficient in Microsoft Office, and experience in fleet management software a plus.
• Must have and maintain a valid drivers license.

General knowledge of a wide variety of vehicles and equipment

Required knowledge, skill and abilities

• Excellent communication
• Four years of experience in the automotive fleet maintenance or repair industry preferred
• Previous experience in database management, Microsoft Office, including Microsoft Word, Excel, Access and Power Point
• Familiar with Database Technology and business applications
• General mechanical knowledge of a wide variety of vehicles and equipment preferred

Physical demands, environment and schedule

• Work is normally performed in a shared office environment Monday thru Friday 7:30 to 4:30.
• Frequently required to travel to licensing offices and various Spire locations.
• Objective based tasks can drive responsibilities outside of the office environment on occasion.
• On call duties as required.

Posting Requirements