Facilities, Security, and Property Control Specialist

Job Requisition ID: 49546
Closing Date: 10/01/2025
​Agency: Department of Insurance
Class Title: OFFICE SPECIALIST - 30080 
Skill Option: UMP Certificate 
Bilingual Option: None
Salary: Anticipated starting salary $4,414 per month. Full range $4,414-$5,926.
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

*Answer all application questions thoroughly.  DO NOT STATE "SEE RESUME".*

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Insurance is seeking to hire an Office Specialist to perform a variety of important staff functions assisting in the administrative activities for the Facilities, Security, and Property Control Unit.  Under the supervision of the Assistant Deputy Director for Facilities, Security, and Property Control, this position performs a variety of functions to complete the needs of the Procurement/Administration section of the Department. The duties of this position include tracking the issuance and movement of Department property, coordinating plans and programs to ensure the security and safety of Department staff, and ensuring completion of maintenance and repair of Department vehicles.  The ideal candidate for this position will be flexible, self-motivating, and capable of successfully performing a variety of tasks.  We welcome all interested applicants to apply for this position to work in a fast-paced and friendly environment.

Essential Functions

• Provides complex and specialized security-related support services to the Facilities, Security, and Property Control Unit within the Procurement/Administration Section.
• Assists the Assistant Deputy Director of Facilities, Security, and Property Control by providing paraprofessional support for the completion of facility operations duties.
• Assists the Property Control Officer by providing paraprofessional support for the completion of necessary property control duties.
• Working with the Storekeeper, provides paraprofessional support for the handling of incoming and outgoing mail and packages, and the receiving, recording, storage and disbursement of office supplies.
• Working with the Travel Management & Security Coordinator, provides paraprofessional support in the completion of Department fleet coordination duties.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial/ business college and one (1) year of office experience, or completion of high school and three (3) years of office experience, or three (3) years of independent business experience.

Qualifying state employees, in the employee Upward Mobility Program, may complete combinati