Administrative Assistant

This position is responsible for providing administrative support to the Vice President, Destinations Development, VP of Accounting and Finance, Associate VP of Destinations Development, as well as their direct reports. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.

Essential Functions: 

• Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required. 
• Responsible for all logistics and coordination related to department/group meetings.  These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
• Provide administrative support for the Destinations Development and Accounting & Finance teams of GPDD. Manage and coordinate all travel itineraries and arrangements for the department.
• Department liaison to current and potential vendors and service providers.
• Manage the department’s service payments, including by not limited to phone services, operational services, etc. Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.  Complete T&E statements for department and other reimbursement forms for approval. 
• Act as the department coordinator for Document Retention and Management, according to the company’s policies.   
• Manage office supplies inventory control/purchase for Risk Advisory & Assurance Services.
• Coordinate all time and attendance related functions for the department
• Assist in other office responsibilities as required (e.g. kitchen supplies ordering, etc.)   
• Prepare PowerPoint presentations as instructed by senior management

Qualifications:

• Associates Degree
• Senior level administrative support with 5-7 years of demonstrated accomplishments.
• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)

Knowledge, Skills and Abilities:

• Ability to communicate confidently at the highest levels and build effective internal and external relationships. Excellent organizational awareness and proven ability to operate in a matrix environment. Strong interpersonal and communication skills.

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel: No or very little travel likely

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

The range for this role’s base salary is $18.00 - $34.00 per hour.  Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan.  Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan.  Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 7 company-wide holidays, plus an additional floating holiday to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special