Office Administrator - Arlington

POSITION TITLE:
Office Administrator

REPORTS TO:
President & GM, Grand Prix of Arlington

LOCATION:
Arlington, TX – This role is based in the office and requires on-site presence

FLSA STATUS:
Exempt

 

ABOUT US

At Penske Entertainment, we don’t just host world-class events—we create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) – home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) – Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide—we want to meet you.

 

WHAT YOU’LL DO

As the Office Administrator, you'll play an essential role in supporting the President and helping keep the Grand Prix of Arlington office running at its best. You'll work across departments—including sales, ticketing, and event operations—to coordinate priorities, manage day-to-day administrative needs, and create an organized, collaborative environment where teams can thrive. If you're someone who enjoys staying one step ahead, solving problems, and supporting others in a fast-paced setting, this is an opportunity to make a meaningful impact every day.

                                           

YOUR RESPONSIBILITIES

• Provide direct administrative support to the President while serving as the primary point of contact for office operations, helping prioritize requests and keep daily activities running smoothly.
• Provide administrative support to the sales team through document preparation, meeting coordination, sales presentation development, and other departmental needs.
• Provide administrative support to the ticketing team, coordinating requests and assisting with department initiatives as needed.
• Assist with event logistics, vendor coordination, and on-site administrative support during key events
• Serve as a resource and connector across departments, helping to facilitate communication and follow-through on action items
• Manage office supplies, equipment, and general office organization to ensure a well-functioning work environment
• Plan and coordinate internal meetings, team gatherings, and office events
• Handle sensitive and confidential information with discretion and professionalism
• Help foster a positive, collaborative office culture by creating a welcoming environment, encouraging teamwork, and supporting strong working relationships across departments.
• Additional responsibilities as assigned

 

WHAT YOU BRING

We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.

 REQUIRED EXPERIENCE & SKILLS:

• 3+ years of experience in an administrative or office management role, preferably in a sports, entertainment, or events environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• High level of professionalism and discretion when handling confidential information
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience supporting senior leadership preferred
• Ability to work flexible hours, including evenings and weekends during events
• Self-starter who takes initiative and anticipates needs before being asked
• Positive, team-oriented attitude
• Alignment with Penske Entertainment’s core values and standards

 

Education:

• Bachelor's degree preferred; equivalent work experience in an administrative or office support role will be considered in lieu of a degree

 

 FLEXIBILITY & TRAVEL

• Standard hours are Monday–Friday, 9:00 A