Senior Administrative Associate

About Cristcot

We are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies have left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.

Job Summary

The Senior Administrative Associate plays a critical role in supporting the day-to-day administrative operations of a growing biotech organization. This position provides cross-functional administrative support across HR, Finance, and IT while serving as a key operational partner to ensure internal processes run smoothly.

This role also serves as a backup to the CEO’s Executive Assistant, providing occasional executive support and ensuring continuity of administrative operations when needed. The ideal candidate is highly organized, proactive, and thrives in a dynamic, fast-paced biotech environment.

Primary Relationships

• Within Cristcot, the Senior Administrative Associate will collaborate closely with HR, Finance, and IT. 
• Outside Cristcot, the Senior Administrative Associate will engage with external vendors.

Primary Job Responsibilities

The Senior Administrative Associate will provides comprehensive cross-functional administrative support across Human Resources, Finance, IT, and administrative operations, including coordinating meetings and projects, managing documentation and records, assisting with onboarding, expense tracking, invoice processing, interview logistics, office operations, and executive backup tasks such as scheduling, travel, and event planning.

They also contribute to improving administrative processes and workflows by tracking timelines, following up on deliverables, and serving as a reliable partner to enhance organizational efficiency across departments.

The activities of the Senior Administrative Associate will include, but are not limited to:

Cross-Functional Administrative Support

• Provide administrative support across core business functions including Human Resources, Finance, and IT.
• Coordinate internal meetings, cross-functional projects, and department logistics.
• Maintain organized documentation, records, and internal resources.
• Assist with preparation of presentations, reports, and internal communications.

HR Administration

• Support HR initiatives including onboarding logistics, employee engagement activities, and internal events.
• Assist with scheduling interviews and coordinating candidate logistics as needed.
• Maintain confidential employee records and assist with HR documentation.
• Help coordinate company-wide meetings, training sessions, and HR programs.

Finance Administration

• Assist with expense tracking, invoice processing, and vendor coordination.
• Support preparation and organization of financial documentation and reports.
• Coordinate meetings related to budgeting, forecasting, and financial planning cycles.

IT & Office Operations Support

• Assist with employee onboarding logistics including equipment coordination and system access.
• Help coordinate IT requests, vendor support, and internal technology needs.
• Support office operations including supplies, vendor coordination, and workspace logistics.

Executive Office Backup Support

• Serve as backup to the CEO’s Executive Assistant during absences or high-demand periods.
• Assist with scheduling meetings, coordinating travel arrangements, and preparing executive materials when needed.
• Support planning and logistics for executive leadership meetings and company events.

Process & Operational Support

• Help improve administrative processes and workflows across departments.
• Track project timelines, meeting follow-ups, and cross-functional deliverables.
• Act as a reliable administrative partner across the organization.

Skills and Qualificat