Fire Business Support Specialist

Business Support Specialist 

Responsibilities include but are not limited to the following day-to-day general office duties: 

• Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance. 

• Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.  

• Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry. 

• Maintain electronic file storage of timesheets on the Area Shared Drive. 

• Setup correct prevailing wage rate for SRs and projects in the PWS system weekly. 

• Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required. 

• Submit PW restitution requests to designated compliance analyst for processing. 

• Track, submit, and evaluate all certified payroll records in compliance with Federal, State, and local Labor laws and regulations.  

• Communicate any issue related to certified payroll internally with project managers, project coordinators, sales, techs, installers and management team, and externally with prime contractors and subcontractors in a timely manner.  

• Perform other duties as directed by RBAM. 

Required: 

• High School Diploma 

• Strong attention to detail and excellent organizational skills. 

• Must be proficient in MS Excel and Word. 

• Must Have experience in Labor compliance software such as LCP Tracker, Emars, eBacon, DIR. 

• Must be able to navigate DIR, SAM, DOL websites.  

• Must have a basic knowledge of state DIR and Federal DBA requirements.   

• Must have experience in wage rates, tracking increases, and reporting fringes.  

• Must have the ability to multi-task in a fast paced and deadline driven environment. 

• Excellent written and verbal communication skills. 

• Learn quickly, work under pressure, self-starter, takes initiative. 

• Be able to work with multiple people (PMs, Sales, Coordinators, field, other BSS, and managers)  

• Ability to prioritize projects and strong problem-solving skills. 

• Good research skills and attention to detail. 

Preferred: 

• 3-5 years experience working in the construction industry. 

• 2-year degree, or eq