Executive Assistant

Worker Type

Regular

Job Description

 

Summary

The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and other external partners.

Position Responsibilities

• Manages confidential information flow in a timely and accurate manner
• Prepares presentation materials for board of director meetings and other internal/external meetings
• Manages executives' calendars and sets up meetings
• Makes travel and accommodation arrangements
• Tracks daily expenses and prepares weekly, monthly or quarterly reports
• Oversees the performance of other administrative/clerical staff
• Acts as an office manager by keeping up with office supply inventory and IT needs
• Format information for internal and external communication – memos, emails, presentations, reports
• Screens and directs phone calls and distributes correspondence
• Other duties as assigned

Basic Qualifications (Required Skills & Experience)

• High school diploma or GED equivalent is required
• Minimum of 5 – 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dign.ies
• Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and confidentiality
• Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service and professionalism
• Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills
• Occasionally may be required to travel within the Continental U.S.
• Must have a valid driver's license and clean DMV record

Other Qualifications & Desired Competencies

• Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience
• Well-organized, has strong time management skills and is able to act without guidance
• Familiarity with office equipment and productivity tools
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

The salary range for this role is:

$88,000 - $124,740

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Ci