Executive Administrative Assistant

Overview

Apogee has an exciting new opportunity for an Executive Administrative Assistant in support of Special Operations Forces Acquisition, Technology and Logistics’ (SOF AT&L) Directorate of Science & Technology.

 

This is a full-time opportunity located at MacDill, AFB, FL.

Responsibilities

• Provide Management of the S&T Executive Office email, with executive-level messaging, as required. Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage travel, prepare travel itinerary, and provide meeting agendas, as required.
• Provide continuity in the executive's absence.
• Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, and SharePoint.
• Plan and coordinate administrative functions and provide information, assistance, and advice regarding official functions of the organization.
• Act as an interface with military, governmental, and private sector organizations for visits/matters on protocol, coordinating protocol issues arising from official functions.
• Conduct VIP and Visitor coordination with protocol for all official visits.
• Performs all office administrative duties at the General Officer/Flag Officer Level, including travel, managing calendar, scheduling meetings, managing phone calls, managing emails, and managing office supplies.
• Conducts data calls and workflow tasks in enterprise systems.
• Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.

 

Qualifications

Minimum Experience:

Citizenship: Must be a US citizen Clearance: Must possess and maintain a TS w/SCI eligibilityEducation: Associate's DegreeYears of Experience: Minimum of 10 years of experience related to executive administration, including:

• Experience using the Defense Travel System (DTS), Task Management Tool (TMT), SharePoint Portal, VTC Procedures, and Meeting Scheduler 

Preferred Qualifications:Education: Bachelor's degree Years of Experience: Minimum of 6 years of experience related to executive administration

Additional Experience:

• Working-level knowledge of SOCOM systems for Form 14
• Meeting Scheduler is highly desired.

Additional InformationLocation: MacDill AFB, FL On-site/Hybrid/Remote: On-SiteTravel: 10%