Senior Administrative Assistant

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world’s largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. And we work to improve diversity, equity and inclusion in our company, communities and industry through an active social equity program.

Matson is a great place to work, and everyone who works with us becomes part of the Matson ohana or family. Join our team and help us move freight better than anyone.

Learn more at matson.com.

About the Role

The Senior Administrative Assistant position provides administrative and project support for the Engineering team. The ideal candidate is a self-starter, detail-oriented, and possesses strong organizational and communication skills. Also, they would be able to adopt methods and practices to produce gains in productivity and efficiency at the administrative level. This collaborative opportunity offers the chance to drive progress and innovation within the organization.

This position is eligible for a hybrid schedule with 3 days per week in the Oakland Corporate office and 2 days working from home.

What you’ll do:

• Reporting Production
  • Compile and analyze basic information for inclusion in reports or presentation materials.
  • Prepare charts, graphs, or tables as necessary.
• Contact personnel at all organization levels to gather information and provide reports
• Receive and maintain vessel information and documentation including managing Iron Mountain record retrieval and storage
• Respond to requests from internal and external customers for Engineering vessel reports, documents, drawings, and manuals.
• Assist with Engineering Department budget development, distribution, and implementation
• Provide general administrative support to the Fleet Maintenance/Engineering team including PE training records
• Accounting/Finance
  • Assist with department budget development and implementation
  • Prepare and process expense reports
  • Monitor G&A expenses for Engineering Cost Centers
• Perform drafting, editing, and proofreading and document management for office correspondence
• Event Management:
  • Help plan space and location requirements and identify and secure facilities
  • Perform as a team member on various corporate events
• Additional Tasks:
  • Maintain internal policy documents and perform system administration at direction of Engineering Director
  • Become familiar with internal business practices and department responsibilities

You have these skills:

• Detailed-orientation, exceptional organizational skills
• Fluent with Windows hierarchy used for information storage and retrieval
• Familiarity with various applications: Sharepoint, Zoom, OnBase, Workday, Okta, Nautical Systems Enterprise, Word, Excel, Power BI
• Experience with office equipment
• Self-starter who works well independently
• Ability to manage multiple tasks in a deadline driven environment
• Sensitivity to confidential matters

And these qualifications:

• Bachelor’s Degree or equivalent work experience
• 5 – 10+ year experience in an administrative/senior level role
• All Microsoft Office Skills (Outlook, Word, Excel, and Power Point)
• Outstanding communications skills (customer service, writing and speaking)

The annual salary range for this position in California is $61,200 - $83,280. The salary offered will depend upon qualifications and other operational considerations.

At Matson, we're looking for people to build a unified team to maintain our values of trust, in