Senior Procurement Analyst-559

JOB SUMMARY

Performs a variety of procurement and administrative duties of moderate to advanced complexity, which may include contract management/monitoring responsibilities, related to the procurement of commodities and services in support of a centralized procurement department.

Starting Salary $19.71 hourly/ $41,005 Annually

CORE COMPETENCIES

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

• Knowledge of Clerk procurement policies, practices, procedures and regulations.
• Knowledge of public procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
• Skill in contract negotiations.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
• Ability to prepare standard and blanket/contract purchase orders, agreements, change orders, and similar documents.
• Ability to establish and maintain effective working relationships with others.
• Ability to conduct research and collect, organize, evaluate, and interpret data to develop logical conclusions.
• Ability to use considerable initiative, think independently, and exercise sound judgment.
• Ability to communicate effectively, both orally and in writing.
• Ability to operate general office equipment, computer and related software.
• Knowledge of general office policies, procedures and practices.
• Ability to perform arithmetic calculations rapidly and accurately.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

• Administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of agency departments.
• Determines the appropriate method of solicitation in accordance with applicable laws, Clerk policies, practices and procedures, and public procurement guidelines.
• Consults with department representatives to determine commodity/service needs and delivery schedules.
• Assist with Pre-Bid/Proposal Conferences and conducting public bid/proposal openings for projects over the formal bid threshold in accordance with established procedures.
• Assists agency departments with solicitations, RFP’s, RFQ’s, addenda, and formal and informal bids. Includes development of scopes of work, evaluation methodologies, price proposal structures and various aspects of contract formulation.
• Administers the Clerk’s Purchasing Card program, to include transaction reporting and compliance with Clerk's procurement policies and guidelines.
• Analyzes, reviews, and approves requisitions, specifications, quotes, purchase orders, and scopes of work to ensure they promote competition and best value for the agency.
• Reviews requisitions, purchase orders, Clerk’s authorization request forms and reports for accuracy and compliance with agency policies.
• Provides guidance for agency departments to ensure understanding of the procurement process and associated timeframes.
• Conducts  training classes on the procurement processes and automation systems.
• Develops, assembles, and reviews various procurement documents to include forms, requisitions, notices, schedules, bids and other materials, to ensure consistency and accountability in agency procurements.
• Identifies potential suppliers, using various sources, to ensure adequate competition.
• Negotiates with suppliers to obtain best prices.
• Assists Accounts Payable department with research and resolution of payment matching issues.
• Assists with development and review of d