Payroll & Accounting Coordinator - Printing & Mail Services - UTK

Reporting to the Manager, Business Services for University Printing and Mailing Services Services, supporting diverse activities related to payroll, accounts
receivable, reporting, administrative, and analytical functions necessary for proper operation the department. Ensures that the department accurately records and
submits payroll, working directly with supervisors and co-workers as necessary; including tracking and reporting of over-time and absences.This position will analyze
and interpret data for the purpose of making recommendations to the Manager, keeping the Manager informed and identifying areas of concern. Ensures that
completed projects are invoiced and payments received efficiently, including what is generated by automation. Coordinates with University Shared Services (or
similar staff) that are managing accounts payable and budgeting efforts. Audits results and proposes solutions to resolve any concerns. This position represents
Printing and Mailing Services in a professional manner and often deals with individuals and organizations both internal and external business associates.

Receivables & Accounting:

• Ensures that completed projects are invoiced accurately and payments received
• Ensures accurate records of transactions are maintained for areas of oversight and collaboration
• Recommends and supports the implementation of new or modified procedures within office
• Actively collaborates with Shared Services (or similar staff) that are managing accounts payable, budgeting
  efforts, and similar
• Contribute to annual budgeting process by making recommendations for improvements
• Assist with the preparation of estimates and job summaries for evaluation of operations.
• Independently gathers required information using internal and external systems
• Collaboratively coordinates statistical reporting which includes monthly/quarterly reports submitted to AVC

Payroll & HR Designee:

• Enters and supervises payroll entry for the department, reviewing for concerns and errors. 
• Generates reports to recap over-time and absences, as directed
• Ensures best practices and policies related to payroll and time entry are maintained, reporting concerns or opportunities for improvements to supervisor(s)
• When a team member is hired, coordinates the on-boarding with the direct supervisor. As needed, working with the divisional front office on initiatives to ensure that new team members are properly prepared to begin their time at UTK & UPM

Other Responsibilities:

• Assists with training efforts within the department to improve processes within areas of responsibility
• Participate in departmental team planning sessions to improve operations, customer service, and accuracy/efficiency.
• Attends area/campus meetings and training sessions obtain knowledge for making recommendations on improving processes.
• Other duties as assigned.

Required Qualifications 

• High School Diploma
• 1 year experience in billing, time collection, payroll, and accounts receivable.
• Proficiency in Microsoft Excel and Word.
• Ability to work independently.
• Strong math, computer, and analytical skills.
• Ability to work well under tight deadlines for projects of various size and scope.
• Comprehensive knowledge of all digital and offset printing processes, substrates, ink, computer operation and purchasing.
• Experience with various substrates and printing processes.
• Working knowledge of Adobe CC (InDesign, Photoshop, and Illustrator).
• Ability to effectively collaborate on projects.
• Proven experience as a print estimator.
• Full knowledge of Printing and all facets of Binding/Finishing.
• In depth knowledge of research and data analysis methods and estimation formulas.
• Excellent math ability with an analytical mindset.
• Outstanding oral and written communication and negotiation skills.
• Excellent organizational skills.
• Knowledgeable in commercial printing, such as layout, spoilage, standards, finishing, etc.

Preferred Qualifications

• Vocational or technical training, or an Associate's Degree
• 2 years experience in billing, time collection, payroll, and accounts receivable.
• Experience in print estimation and billing.
• Ability to use EFI Monarch or other EFI software products.
• Knowledge of and familiarity with other estimation software Web2Print, and MIS.
• Ability to estimate print jobs

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