Department Coordinator (Administrative Support Coordinator II)

Position Summary

Are you organized, detail-oriented, and passionate about supporting educational leadership? We are looking for a Department Coordinator to be the welcoming face and backbone of our Department of Educational Leadership. This role is essential for ensuring smooth operations and providing top-notch support to students, faculty, staff, and community colleagues.

Key Responsibilities:

• Frontline Support: Serve as the first point of contact, ensuring a welcoming and professional experience.
• Administrative Excellence: Manage administrative tasks while ensuring policy compliance.
• Financial Management: Oversee budgets, process expenses, and maintain financial records.
• Class Scheduling: Develop and update the master schedule, catalog, and syllabi.
• Faculty Coordination: Assist with appointments, payroll, RTP processes, and candidate searches.
• Office Management: Oversee front desk operations, scheduling, supplies, and student assistants.
• Student Support: Assist with admissions, registration, exams, and student records.
• Community Engagement: Organize and support department events.

Why Join Us?

• Make an Impact: Play a key role in supporting students, faculty, and staff while ensuring the smooth operation of the Department of Educational Leadership.
• Dynamic Work Environment: Engage in a variety of responsibilities, from financial management to class scheduling, making each day unique and rewarding.
• Collaborative Culture: Work closely with faculty, students, and university personnel in a supportive and professional setting.
• Professional Growth: Develop expertise in higher education administration, financial processes, and student support services.
• Stability & Benefits: Enjoy the advantages of working in a respected academic institution with great benefits and work-life balance.

If you're ready to take on a rewarding role that combines administrative expertise with community engagement, apply now to become our Department Coordinator!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Department of Educational Leadership is a graduate-level academic department that encompasses a credential program in administrative services, a MA in Educational Leadership, a MA in Teacher Leadership, and an Ed.D. in Education Leadership/PK-12 Education. The department currently has 8 tenured/tenure track faculty, 15 lecturers, and approximately 200 on-campus students and 100 distance students. The department faculty members administer extramural funding through the SDSU Research Foundation.

For more information regarding the Educational Leadership Department, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Proficiency in Microsoft Office Suite.
• Experience working with a relational database such as FileMaker Pro or similar systems.
• Thorough knowledge of purchasing, payroll, financial, facilities, and operational processes in a university or similar institutional setting is preferred.
• Experience working in a higher education or public sector setting preferred.
• Experience working with diverse populations preferred.

Compensation and