Program Assistant II

Overview

The USU Aviation Flight Program is looking for an exceptional individual who thrives in a growing, fast-paced environment. The Program Assistant position plays an integral role in assisting around 400 students as well as the staff for all three airport locations in Logan, Brigham City, and Price. The ideal candidate must excel in both team and independent work, possess strong organizational skills, and hold meticulous attention to detail. Anticipating tasks that need to be accomplished and proactively completing them are key qualities we value. This position reports to the Director of Airport Operations at the Logan Airport but will work closely

with all flight program personnel.

Responsibilities

Talon Program Tasks -- 65%

• Open & close flight courses for students in Talon
• Post daily flight payments into students’ Talon accounts
• Post additional flight charges for students in Banner and post those payments into Talon
• Process Academic Record Adjustment refunds, as needed
• Scan & upload flight documents for students and instructors into Talon 

Student Services – 18%

• Maintaining spreadsheets for student progress, grade submissions, forfeited course fees, and students in collections.
• Create and maintain student paper files
• Take student photos for Talon and ID prox key cards
• Work with students, parents, flight instructors regarding flight course and fees
• Orient new students in Ground School each semester
• Attend Safety Meeting, speak as needed
• Maintain international student records in the Flight Training Security Program (FTSP) 

Program Support – 2%

• Assist with Student Handbook updates, as needed
• Update forms posted on website, as needed 

Backup Support -2%

• Act as backup for Flight Scheduling in Talon – assign planes, daily flights, stage checks and Discovery Flights 
• Act as backup for tracking student progress and follow up with those not flying 

Manage Airport Keys & Lock System (S2) – 8%

• Order student and airport staff prox keys, adjust access as needed 
• Disable keys for those that leave the program 
• Complete annual key inventory 

Assist with Aviation Events – 5%

• LayOver Day (Fall/Spring), Dept Retreat, Dept Christmas Party, and chair the Aviation Career Fair

                                                                       

Qualifications

Minimum Qualification:   

• Two years of experience or an associate degree/technical training is required. 

Preferred Qualification:    

• Knowledge of USU policy and processes

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Cover letter to be typed/pasted at the end of your application

3 references to by typed at the beginning of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing traditio