Assistant Director, Business and Operations

About the University of Denver

Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge, and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.

About the Division of Athletics

At the Division of Athletics, we build Pioneers for Life through excellence, character, and connection. We operate with a championship mindset; and we create and foster a winning culture every day.  Inspired by our location in the Rocky Mountain West, we always find a better way forward; we work with optimism, passion, grit, and integrity. We forge lasting relationships one interaction at time; and our value to the University of Denver is the degree to which we offer connection points to a broad and diverse community. That's why we're always looking ahead, and not just to the next championship or what's next in sports and wellness.  We're also looking at what's next for you and how we can help you build a career you're proud of.

The University of Denver has a proud athletic tradition that compliments the school’s academic endeavors.  In its history, DU has won 35 national championships and enables student-athletes to compete on 18 Division 1 teams.  The Pioneers pursue championships, excel academically, and represent both the University and their respective conferences to the best of their abilities.

Position Summary

The Assistant Director of Business Operations will assist in administering functions directly associated with the fiscal operations of the Division ensuring compliance with all NCAA, Division and University policies/procedures.  Specific duties include, but are not limited to the following: Financial operations: contracts, procurement, invoices, requisition/POs, vendor management, cash/check/ACH deposits, year-end close; Team travel: support travel operations, assist Anthony Travel representative, reconcile of expenses; Equipment: budget, inventory management, vendor support/management; Policy: assist with writing divisional policies and procedures; Assist with the creation of training materials/guides for divisional colleagues and coaching staff to help navigate financial systems; Audit: NCAA, University, ad hoc; Assistant Director of Business Operations will also demonstrate an on-going commitment to the principles of multiculturalism and diversity through hiring practices, training and development programming, campus collaborations, or involvement and participation in university/divisional multiculturalism and diversity projects of initiatives. 

Essential Functions

Financial Operations

• Assist the Associate Athletic Director for Finance and Business Operations and Deputy Athletic Director for Strategy/CFO with financial operations of Division’s sport portfolio and administrative units.
• Contracts
  • Administer all contracts through the workflow process
  • Assist in obtaining the required documentation for contractual approval
  • Educate and assist divisional colleagues in navigating the process with Legal/Purchasing/UFS
  • Develop a tracking system to notify relevant stakeholders about fulfilling contracts, expiration dates, etc.
• Invoices/Requisitions/Purchase Orders
  • Assist with paying invoices and creating requisitions and purchase orders for the Division including travel, equipment, outside services, independent contractors, etc. 
  • Assist business office colleagues with the three annual projections based on knowledge of invoice payments and contractual agreements
• Register, troubleshoot, and maintain Division vendor listing. Communicate with vendors and University Financials Services to ensure accurate and efficiency of the process.
• Perform cash and check deposits and claim ACH wires for the Division
• Assist in the year-end close process, including paying and closing all purchase orders/invoices
• Assist in the annual zero-based budgeting process; provide insights through revenue and expense data, contracts, etc.

Sport Operations

• Assist the Associate Athletic Director for Finance and Business Operations in managing all aspects of team travel fi