Executive Assistant to the CEO - American Luxury Gifts

In the heart of Virginia, where the soul of Americana beats strong, a brand that embraces the essence of our culture is born.

Since 2018 American Luxury Gifts has come together seeking to create stunning designs that speak to the soul, celebrating their rich cultural tapestry and bringing it to life through elegant, affordable wall decor.

ALG specializes in wall art, wall prints, photography, typography, etc. They are an online retail eCommerce company that sells primarily on Amazon in the US, but they are looking to expand into multiple other channels soon.

Their fully remote team is passionate, collaborative, and fun.

Company culture is best described as every day thriving in the ambitious pursuit of becoming our best. They keep things friendly whilst delivering results and a top-of-the-line product that our customers love. As they say, “If you love what you do, you never work a day in your life.”

Join the dynamic team in American Luxury Gifts as an Executive Assistant to the CEO and become the driving force behind our CEO's success. In this role, you'll be the central point of communication, anticipating & solving needs, streamlining operations, and ensuring the smooth functioning of their organization.

Responsibilities 📋

• Communication: Screening, managing, and responding to phone calls, emails, and other forms of communication. This may involve prioritizing and filtering messages, drafting responses, and maintaining professional correspondence.

• Project Coordination: Assist in project management, research, and execution.

• Efficiency: Optimise processes and tackle challenges head-on to maintain operational excellence. This is the CEO’s favorite topic (efficiency & teamwork).

• Strategy: One of your most important responsibilities will be to connect internal and external stakeholders, enhancing communication flow.

• Email Management: Clean, categorize, and organize 5+ email accounts of the CEO.

• Calendar Management: Scheduling meetings and appointments often involving coordination with multiple parties. This also includes managing the CEO's time effectively and handling any scheduling conflicts.

• Project Support: Assisting with various projects and initiatives, which may involve conducting research, coordinating teams, tracking progress, and providing updates.

• Creative Collaboration: Contribute to marketing initiatives and branding strategies for business growth. (The CEO’s superpower-love love love)

• Miscellaneous Tasks: Handling any other tasks as required by the executive, which could range from personal to ad hoc projects.

Onboarding Process 🚀

This is a hands-on role where the training/learning will be done as part of the day-to-day tasks. Ideally, you are known as a “smart” & FAST learner. In fact, you love to learn new things every day- a sponge.

You will be exposed to a broad range of new opportunities. So, it is very important that you can pick up new concepts quickly as they go.

Your journey starts with (immersion training in the wonderful world of eCom) comprehensive training, followed by hands-on experience working closely with the CEO and managers.

You'll gradually take on responsibilities and enjoy ongoing support for your professional growth. You should be “chomping at the bit”, ready to jump in and add your flavor!

Position Type and Working Hours ⏰

This is a full-time role, offering flexibility as needed for a balanced work-life integration. If you're ready to make a significant impact and grow with a dynamic team, apply now.

Working Hours:

This is a full-time role, with a commitment of 40+ hours per week. Collaboration should be your strength as you'll overlap 4-6 hours daily with US EST (between 10 am and 2 pm) for effective teamwork.

This is an incredible growth opportunity to get a great seat on a rocket ship that is about to launch and make some big things happen. "A rising tide lifts ALL ships!"

Embrace flexibility in your work hours - their standard is Monday to Friday, but they are open to your best hours.

Requirements

To excel in this role, you need to have:

Skills and Experience

• Agile Thinking: Swiftly switch directions on projects while maintaining focus and efficiency.
• Collaboration Expertise: Available for spontaneous calls, contributing to seamless teamwork.
• Detail Orientation: Take comprehensive notes during meetings and keep tasks on track.
• Personality/Behavior Style- Positive, Upbeat, Optimistic, Fun, Charming, Insightful, Clever & Humble.
• Flexibility: Embrace change with a sense