Student Affairs Administrative Associate, Texas Law

Job Posting Title:

Student Affairs Administrative Associate, Texas Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Vision, dental, life, and disability insurance options 

• Paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Training and conference opportunities 

• Tuition assistance 

• Athletic ticket discounts 

• Access to UT Austin's libraries and museums 

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

Provide daily assistance and excellent customer service to students, faculty, and staff relating to the core functions of the Student Affairs Office at Texas Law. 

Responsibilities

• Provide administrative support in a dynamic and high-volume student services department, including sitting at the front desk and answering questions and phone calls; maintaining the Outlook calendars for general events, classes and exams and processing room reservation requests, printing and distribution of Dean’s Achievement Awards; coordinating the School of Law’s Order of the Coif nominations; processing staff travel and reimbursements; and purchasing office supplies. 

• Fulfill requests for academic records, unofficial transcript, and certification requests; certify students for Third-Year bar cards and to sit for the bar exam; process discipline cases; perform audits of student/course information data; and ensure the maintenance of accurate records in all areas. Collect results from Bar examinations and assist with statistical reports as needed.

• Assist in the administration and coordination of accommodations approved by the Disability and Access office.

• Support student registration process; collect and organize textbook information and course packet sales with Document Solutions.

• Assist with Student Affairs Office programming, including orientation and graduation. Administer final exams as assigned. 

• Other related functions as assigned.

Required Qualifications

High school diploma or GED and five years of relevant experience. Clerical experience. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational skills and oral and written communication skills. Excellent computer skills. Attention to detail and problem-solving experience. Ability to prioritize responsibilities, manage multiple concurrent projects. Professional demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and three years’ experience coordinating or administering a program. Experience working in student services in a law school or other higher education setting. Superior MS Office Suite skills including high proficiency with MS Excel. Experience with purchasing and financial systems. Experience administering or coordinating student accommodations.

Salary Range

$45,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holid