Program Administrative Assistant

Mission

To provide Project Management department  team administrative and technical support.

Support tasks for PMO activities & Programs administrations ( working closely with PMs and PMO Coach )

 

Main Activities

• Manage department budget and reporting for finance, work with finance to reconcile monthly report.
• Prepare and up-date  monthly BUNA Project report executive summary ( KPIs , OPTIMAP extract, analysis proposal etc)
• Provide the Program Director a monthly standard analysis and reports of development hours for OPTIMAP and OPTICHANGE projects
• Office key user for SAP, Keops (PLM), PAMS ( Hrs management system)  and Microsoft Office
• Manage department director schedule/agenda and meeting calendar
• Manage expenses reporting for department director.
• Manage travel for Program director.
• Support the Program Director management meeting by scheduling and organizing travel and agenda, meeting, monthly programs review, monthly department meeting,  events and conferences.
• Support the budget preparation for program department.

 

PMO Task support

• Consolidate a yearly report with Business Unit KPIs
• Consolidate a monthly report with Business Unit KPIs for the Program and Sales director and Business Unit management team
• Organise the Business Unit North America  (BUNA) projects milestones reviews and manage the agenda/attendance.
• Schedule, organise  the OPTIMAP ( PO development process ) assessment for the different Engineering Centres of her/his own Business Unit -> assessment done by PMO coach
• Maintain the Project Management training / skills plan schedule for the Program population of Business Unit -> working closely with PMO coach
• Support the Program Director in the Budget and Strategic Plan process ( BSP) by organizing the PD/metier reviews, supporting the referential completion and providing consolidated headcount/hours reports for the departments.
• Upload development hours in Revised Budget for Sales Targets of OPTIMAP projects during the Budget & Strategic Plan exercises under the direction of the Program Director.

 

Programs Financial Administrator support

• Maintain an up to date SAP control table for each OPTIMAP and OPTICHANGE projects in line with the direction of the Program Managers and Core Team members
• Generate and maintain up to date the OPTIMAP and OPTICHANGE project accounts to provide an accurate cash flow for Program Managers and project controller
• Record the initial budget and update specific investments, scope changes with actual values & payment dates from the customer orders in the project accounts
• Manage monthly  hours reporting (PAMS ) with extract report and adjustment( if needed)  in cooperation with Project Managers

 

Requirements

• Ability to multitask
• Solid knowledge of Microsoft Office
• Effective written and oral communication skills
• Good organizational skills
• Ability to work in a team environment

 

Some of our Outstanding Benefits Effective on Day of Hire:

• Medical / Dental / Vision plans
• Paid Holidays
• Vacation Pay
• Vehicle Discount Programs
• Tuition Assistance and Professional Development Programs
• 401K

 

We are an equal opportunity employer. M/F/D/V

Except where prohibited by state law all offers of employment are conditioned upon successfully passing a drug test.

We participate in the E-Verify Employment Verification Program.

Must be authorized to work in the United States without company sponsorship now or in the future.