Administrative Associate 2

Market Range: 05

Hiring Salary: 18.54/Hourly 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Department of Pediatric Dentistry and Community Oral Health seeks a proactive Administrative Associate 2 to coordinate the educational activities of graduate and predoctoral students, provide departmental support in coordinating the instructional and scholarly activities of the faculty, staff, and trainees.

DUTIES AND RESPONSIBILITIES: 

1. Provides front-line communications, answers phones, and responds to email inquiries related to the administrative needs of the department.
2. Maintains confidential documents, including faculty dossiers, student evaluations, resident files, etc.
3. Provides instructional support, including updating and creating courses and timetables in student information systems and entering grades.
4. Maintains tracking of didactic and clinical experiences for CODA self-study reports for both graduate and predoctoral pediatric dentistry programs. 
5. Manages calendars and coordinates scheduling with clinic staff, residents, and other departments if necessary.
6. Coordinates required annual certifications and training events,
7. Coordinates special events; maintains first-line contact with professional organization.
8. Performs other duties as assigned. 

MINIMUM REQUIREMENTS:  

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of administrative experience; OR Associate’s Degree in lieu of experience. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of related procedures and systems. 
• Excellent computer skills. 
• Excellent customer service skills. 
• Interpersonal and communication skills. 
• Ability to work effectively with a wide range of constituents.
• Ability to gather data, compile information, and prepare reports. 
• Ability to use tact and discretion when dealing with a variety of issues.