Administrative Assistant

Health Care Center Administrative Functions:

Promotes the White Horse Village Mission, Vision, Values and Health Care Philosophy through the provision of quality service.  

Assist the health care administrative team in planning, developing, organizing and implementing departmental activities.

Assist with the organization of manual and computer files, documents, policies and procedures so they can be easily retrieved.  

Word processes confidential reports, statistical and financial data as requested.

Proof and correct letters, drafts, reports etc. for grammar, punctuation, and spelling.

Maintains addresses of all residents and/or responsible parties on computer system.  

Processes mail, answer phones, and keeps the health care administrative team advised of time frame needed for reports.

Maintains appropriate files for the Department of Health, life safety, licensure, Medicare certification surveys, Department of Public Welfare licensure surveys and other required regulatory documentation in order that information can be readily retrieved.

Creates and maintain a positive and calm working environment.

Deals diplomatically and professionally with residents, family members, and staff.

Maintains sufficient supplies to meet the needs of the respective health care department.

Accumulates, maintains and gathers statistical information as directed.

Coordinates staff meetings, prepares agendas, and records minutes as directed by health care administration.  

Assists the Staffing Coordinator to perform staffing responsibilities as directed.

Performs other duties as assigned.