Manager, Personnel Administration

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Department:

School of International Service

Time Type:

Full time

Work Modality:

Hybrid 02 (On Campus 2 days/Week)

Union:

Excluded

Job Description:

Summary:

The Manager, Personnel Administration serves as the SIS HR liaison for the School of International Service. They collaborate with hiring managers on areas regarding recruitment, performance management, employee relations, progressive discipline and training. They are  responsible for data analysis, problem resolution, , contract coordination, and other various personnel management issues. The Manager, Personnel Administration develops internal processes, procedures and related policies at the school level and implements University policies to further the strategic goals of the School. This position requires minimal supervision and self-direction.

The Manager, Personnel Administration, reports directly to the Assistant Dean of  Finance and Administration.   Its influence goes beyond the Office of Financial Operations team. This position is the key personnel contact for the school and works directly with department Chairs and managerial staff to implement and oversee the various facets of the human resources needs of the school. The Manager, Personnel Administration develops and administers training of administrative staff and faculty in the various school centers, institutes and departments.

Essential Functions:

1.) Personnel Management

•  Serves as the primary contact for all personnel-related matters for the School. Gives guidance on AU policies and develops SIS-specific processes regarding personnel, , budget and administrative matters.   Reviews position descriptions in order to provide parity throughout the School. Reviews and approves posting of positions for searches. Actively participates on hiring committees for strategic positions and advises all hiring managers on DEI guidelines.

• Processes HR personnel actions, such as position postings, hires, terminations, promotions, stipends and awards for all SIS employees. Works closely with the SIS HUB to communicate personnel updates and oversees the onboarding of new employees. Collaborates with SIS Office of Graduate Enrollment and Faculty Affairs in overseeing the GFA stipend process. This includes advising such offices on the personnel, administrative and financial implications of any decisions regarding the awarding process, oversight of the Work Certification requirement and corresponding processes to ensure compliance with the AU GFA policy, Graduate Student Collective Bargaining, and Graduate Assistant Assignment policy. Keeps abreast of changes to the organizational structure and approves position action forms to reflect the structural changes. 

• Establishes and maintains relationships with hiring managers to anticipate current and future hiring needs. Assists hiring managers with searches for qualified candidates according to relevant job criteria. Oversees the performance management process (PMP) and serves as PMP liaison (“Super User”) for SIS. Organizes and puts together merit documents/data for the implementation of faculty and staff merit increases. Works closely with the Office of Faculty Affairs to ensure the Office of Financial Operations is aware of any faculty actions (hires, resignations, salary changes, and all other personnel-related transactions).

• Maintains all faculty stipends and works closely with the Sr. Associate Dean to ensure all administrative appointments/contracts are up to date and payments are approved correctly and can be approved in a timely manner.

• Works with Compensation to ensure all job descriptions are accurate and up to date and collaborates with supervisors to draft preliminary functions and required qualificati