Coordinator IV, Compliance and Records Management - Specialized Learning

Coordinator IV, Compliance and Records Management - Specialized Learning

Reports to: Director � Compliance, Evaluation, & Related Services
Pay Grade: 305
Duty Days: 239
Salary Range:  $90,225 - $108,704
FLSA Status: Exempt


Position Purpose

The Coordinator, Compliance and Records Management is responsible for overseeing the integrity, accuracy, and compliance of special education records and data systems across the district. This role ensures that all documentation, reporting, and data submissions are accurate, timely, and aligned with federal, state, and district requirements. The Coordinator establishes and maintains systems that are audit-ready at all times, ensuring consistency, precision, and reliability of records that support evaluation, service delivery, and accountability outcomes.

Under the direction of the Director of Compliance, Evaluation, and Related Services, the Coordinator leads districtwide compliance monitoring and records management processes, including oversight of key reporting systems such as PEIMS, Results Driven Accountability (RDA), and other required submissions. The role is responsible for identifying and mitigating compliance risks, ensuring adherence to timelines and documentation standards, and supporting campuses and district staff through clear expectations, training, and technical assistance. The Coordinator fosters a high-performance culture grounded in accountability, data integrity, and continuous improvement, ensuring that compliance systems effectively support student services and district performance outcomes.

ESSENTIAL JOB FUNCTIONS

• Leads the design, implementation, and continuous improvement of districtwide compliance and records management systems to ensure accuracy, consistency, and alignment with all federal, state, and district requirements.
• Oversees and modernizes records management practices, including electronic data systems, documentation protocols, and workflows, to ensure efficient, secure, and audit-ready records at all times.
• Ensures the integrity, accuracy, and timeliness of all special education data systems and records, including alignment across evaluation, ARD, IEP, and service documentation processes.
• Monitors and analyzes compliance indicators, including ARD timelines, evaluation timelines, IEP implementation, and required data submissions, to identify risks, trends, and areas for improvement.
• Oversees the accurate and timely submission of all required federal, state, and district reports, including PEIMS, Results Driven Accountability (RDA), child count, and other compliance-mandated reporting processes.
• Establishes and maintains systems to ensure all records, documentation, and reporting processes are audit-ready at all times, proactively identifying and mitigating compliance risks.
• Leads internal monitoring processes, including file reviews, audits, and compliance checks, to ensure adherence to documentation standards, timelines, and regulatory expectations.
• Analyzes compliance and records data proactively to identify gaps, inconsistencies, and systemic issues, and develops targeted action plans to improve accuracy, efficiency, and compliance outcomes.
• Collaborates with district leadership to develop, implement, and monitor corrective action plans, ensuring timely resolution of compliance findings and sustained improvement.
• Provides clear expectations, technical assistance, and guidance to campuses and departments regarding compliance requirements, documentation standards, and corrective actions.
• Trains campus and district staff on compliance procedures, records management systems, and data integrity expectations to ensure consistent and high-quality implementation across the district.
• Participates in districtwide planning efforts to strengthen compliance systems, improve data integrity, and align processes across Specialized Learning and related departments.
• Prepares and delivers regular reports and updates to leadership regarding compliance trends, risks, data accuracy, and progress toward improvement goals.
• Serves as the primary liaison for records access, audits, and data requests, ensuring timely, accurate, and responsive communication with internal departments and external stakeholders.
• Demonstrates responsiveness and professionalism in supporting campus staff, families, and external agencies, ensuring clarity, accuracy, and timeliness in all communications related to records, compliance, and d