Administrative Assistant to the Chief Operati

Job Summary:

The Administrative Assistant provides full-time secretarial, administrative, and technical support to the Chief Operations Officer (COO) of Frontier Nursing University (FNU)and Human Resource Services. This position also provides backup for the FNU Receptionist. Works independently performing a wide range of complex and confidential administrative and clerical support duties. She/he supports the philosophies and policies of FNU.

Supervisor Responsibility:

No supervisory responsibility

Duties and Responsibilities:

Administrative

• Assists the COO in scheduling issues (complex calendars, arranges for meetings, appointments, travel arrangements etc.).

• Provides administrative support to FNU’s Human Resource Services, including faculty credentialing and contract renewal. 

• Coordinates agendas and attachments, and transcribes and distributes meeting minutes for assigned committees and meetings.

• Provides backup for the Receptionist, greets visitors, handles incoming calls, operates a multi-line telephone system, processes incoming and outgoing mail and deliveries, supplies inventory and stocking, etc.

• Perform a wide variety of typing assignments and transcription as directed by the Chief Operations Officer (COO). 

• Establish and maintain comprehensive and confidential files on personnel, policies, committees, meetings, etc.

• Answers and routes phone calls, mail and e-mail messages and handles a wide-range information dissemination.

• Copying and distributing of materials as requested.

• Provide support to other staff Administrative Team, faculty, and other staff members and/or the Board of Directors as directed by the COO.

• Occasional errands to buy supplies needed. i.

• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, internet and other technical/scientific applications. 

• Provide service to the University through activities such as involvement in FNU shared governance (e.g. committees, workgroups), FNU sponsored activities (e.g. charity drives, community-outreach activities), and/or professional scholarship or service to the profession (e.g. conference presentations, professional organization committee-work).

• Adhere to the elements of the Culture of Caring

• Other duties as assigned. 

Required Skills/Abilities

• Strong keyboarding skills with a focus on accuracy and attention to detail with extensive experience in Google Apps, Microsoft, ADP WorkforceNow, RingCentral etc.

• Ability to work productively, creatively, and independently

• Have the ability to work in a team environment

Education and Experience:

• Associate’s degree required; Bachelor’s degree in related field preferred.

Physical Requirements:

• Must be able to lift 40 pounds

Reporting Relationship

• This position reports directly to the FNU COO.

Work Location:

Versailles, KY

Eligible for a hybrid telecommuting agreement after 30 days of employment.