Budget Performance Analysis, Assistant Manager

About the Role

The Management and Budget Department (“MBD”)—located in the Chief Financial 
Officer’s finance suite—is a collaborative team of approximately 25 team members who: 
1) coordinates the development and consolidation of the agency’s annual $9.4+ billion 
Budget to ensure sound fiscal stewardship of the agency’s resources;

2) leads monthly financial performance reviews and analyses to ensure appropriate use of the agency’s resources;

3) analyzes and reviews resource requests to ensure their highest and best
use; and,

4) manages and operates the agency’s enterprise budgeting system 
BudgetPro, including the associated Smart View Excel-based add-on.

As part of the MBD team you will gain an in-depth knowledge of the agency’s financial structure and processes, as well as knowledge of the operations of various lines of business, ultimately providing you with extensive opportunities for a long-term career at the Port Authority. We value collaboration, innovation, and a continuous improvement mindset to ensure that we provide the agency with a best-in-class Budget and financial reporting.

The Assistant Manager of MBD’s Budget Performance & Analysis (“BPA”) division will be responsible for closely collaborating with BPA’s General Manager in the operations and leadership of the BPA team.

Broadly, BPA is responsible for:

 1)      Serving as the centralized corporate financial resource for each Department across the agency, and particularly for the finance teams in the Line and major Staff Departments;

2)      Leading the review, analysis, and validation of the agency's annual Budget, including both Operating Expenses and Gross Operating Revenues;

3)      Overseeing the analysis and vetting of monthly financial and overtime hour results across the agency and facilitating the development of offset plans as needed;

4)      Coordinating the evaluation of all agency resource requests—including third-party contract authorizations, agency headcount, and vehicle requests—to ensure the optimal use of agency resources; and,

5)      Completing data-driven and cost-benefit analyses of agency operations, headcount, and financial resources to optimize funding and resource allocations to ensure their viability and cost-effectiveness.

The Assistant Manager will directly report to BPA’s General Manager with responsibility for executing these core responsibilities while directly supporting the development, engagement, and management of BPA’s 12-person team with delving into the details to complete analyses and recommendations, problem solve, provide clarity, guidance, and mentorship, and advance their own work products as required. To accomplish this, the Assistant Manager will require exceptional time management and organizational skills, adaptability and flexibility, and a collaborative mindset as they support not only BPA, but both operational and financial staff and leadership across the agency.

Responsibilities

 Specific responsibilities include, but are not limited to:

• Closely collaborating with BPA’s General Manager and MBD leadership in leading the BPA team and creating an engaged and supported workforce to advance MBD’s ambitions to be a “Department of Choice”;

• Directly supervising assigned staff members, including supporting employee engagement, leadership development, and creating an inclusive work environment;
• Working with the BPA team to meet priorities and deadlines as well as providing coverage for BPA vacancies and leaves as needed;
• Coordinating