Administrative Assistant

Who We Are

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employee throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

Shambaugh & Son L.P. is seeking an Administrative Assistant in the Indianapolis, IN office. In this position you will be responsible for a wide range of customer service and administrative duties.

Essential Duties and Responsibilities

• Enter time sheets for Refrigeration Service Division
• Issue, enter, distribute, and file purchase orders
• Printing field related paperwork for projects
• Fully understand and use the S&S service app
• Assist with billings and requesting PO’s from customers
• Assembly of completed work order costs
• Service tech scheduling and coordination
• Assist team by generating work order numbers
• Assisting the Service Manager and other staff with day-to-day duties
• Other duties assigned

Qualifications

• Ability to multi-task
• Proficient in Microsoft Word, and Excel
• AS400 experience preferred
• Ability to deal with strong personalities
• Excellent customer service and phone skills
• Great communication skills
• Attention to detail and work with a sense of urgency
• Highly organized, self-motivated and a strong work ethic
• Working hours will be 7:30AM – 4:30PM

Notice to prospective employees:  There have been fraudulent postings and emails regarding job openings.  EMCOR Group and its companies list open positions here.  Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.  If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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