Administrative Assistant

Job description: Administrative Assistant

Responsibilities:

• Manage data entry and upkeep in the investor portal.

• Prepare and format quarterly investor updates for portal submission.

• Coordinate calendar invitations and schedule meetings.

• Assist with travel arrangements, coordinating events and workshops.

• Handle email inbox, phone calls, and address issues as needed.

• Update CRM with new contacts and information.

• Utilize Buildium software for tenant call follow-up and issue resolution.

• Create, schedule and publish engaging and visually appealing posts, stories that align with our brand and objectives.

• Maintain organized records and upkeep the databases

• Prepare and edit documents, presentations and reports and needed.

• Collaborate with colleagues to ensure efficient operations

Requirements:

• 2 years experience minimum in administrative roles.

• Strong decision-making and problem-solving abilities.

• Detail oriented

• MS Office: Excel and Word proficiency.

• Knowledge of social media platforms and trends: Twitter, Linkedin and Instagram. 

• Familiarity with CRM tools. 

• Adaptability and multitasking in a fast-paced environment.

• Tech-savviness: quick learner, open to mastering various software tools.

• Excellent written and verbal communication skills in English and Spanish.

• Organized with efficient day-to-day management.

Compensation: 1000 - 1350 monthly