Collections Coordinator / Administrative Assistant

Position reports to the President of PVA.   This job requires being at the Lynn, Massachusetts office 

 

 

Assist Sr. Accounting Coordinator  

• Perform duties assigned by the Sr. Accounting Coordinator 

• Assist President in project work regarding collections and other administrative duties. 

 

Collections 

• Review aged AR reports and communicate with clients with outstanding balances owed.  This will include email, phone calls and other methods. 

• Prepare Suspension Lists for Regional offices to discontinue service for the most delinquent clients. 

• Work with Regional offices on collections strategies. 

• Communicate with the Home Office on cash application issues. 

• Review daily cash intake. 

• Process / assist in credit card payments. 

 

Invoicing 

• Assist in the preparation of monthly invoices to clients, records all payments to client accounts, and makes timely deposits of receipts. 

• Assist Sr. Accounting Coordinator with the invoicing process. 

• Reviews, analyzes, codes, and inputs documentation from inspectors. 

• Assists in the collection of overdue accounts by initiating correspondence and contacting respective clients. 

 

Reconciliation  

• Reconcile monthly reports and cash receipts to general ledger on a monthly basis, including income, aged trial balance, contract and lock-box reports. 

 

Statements 

• Produce client account statements as necessary.  Needs to be familiar with the Flex ERP system., 

 

 

Analysis 

• Prepares trend analysis and financial modeling information to management through automated system access. 

 

Staff Support 

• Studies automated accounting system, suggests enhancements to system, and instructs staff on capabilities and uses, as needed. 

 

Computer and communication skills are required.