Assistant Director Multicultural Advancement, Duke Alumni Engagement and Development

 

Assistant Director Multicultural Advancement, Duke Alumni Engagement and Development (AED).

 

 

 

Occupational Summary

The Assistant Director for Multicultural Advancement is a full-time position reporting directly to the Director of Affinity Boards– Multicultural Advancement.  The Assistant Director

will provide board management to their assigned national affinity boards, it’s members, and assist with  volunteer management training and support. Candidates for this position must have an exceptional understanding of board management, volunteer engagement and a deep knowledge of diverse constituents. 

The ideal candidate enjoys learning and engaging with extraordinary alumni and university partners. The person in this position will work directly with assigned affinity boards, ensuring their success, and providing support as their Duke liaison. This candidate would champion affinity-identity board engagement and philanthropic activities, works well in a team-based environment, strives for excellence, and is successful in developing and maintaining positive relationships with alumni, campus-partners, and the community.    

 

Duke has 12 affinity/identity-based alumni groups with over 100 affinity board members. Our current affinity groups are Duke Alumni with Disabilities, Duke Arab Alumni, Duke Asian Alumni Alliance, Duke Black Alumni, Duke First, Duke Hispanic/Latino Alumni, Duke International Network, Duke Jewish Alumni Network, Duke LGBTQ+ Network, Duke Muslim Alumni, Duke Native Indigenous Alumni, and Duke Pacific Islander Alumni.

 

Work to be Performed:

 

Affinity Board Management

 

• Manage National Affinity Board and its related committees and subcommittees.
• Operate as the Duke liaison for assigned affinity boards. Interpret University policy, identify and coordinate Duke resources for programming, strategic planning, recruitment, communications, marketing, and board evaluations. Regularly communicate affinity board concerns, new initiatives, and needs to Director.   
• Serve as a thought leader, actively incorporate alumni volunteer & board management best practices, and be a creative solution-focused partner. Proactively seek and utilize university/alumni resources, colleagues, and campus partners to collaborate with affinity boards. 
• Strengthen boards by establishing cooperative relationships with all board members, identify and recruit new board members, promote board activities, and ensure the successful execution of board initiatives. Work closely with Alumni Engagement and Development (AED) Special Events team, regional team, and campus partners
• Maintain and accurately store board records as well as lead board members through the event planning process ensuring that university deadlines are met and proper alumni resources are utilized.
• Stay current on related alumni and campus activities.
• Maintain member rosters and biographies, coordinate mailings, and facilitate development officers’ and university’s ongoing communications with board members.
• Determine fiscal requirements for events; monitor, verify and reconcile expenditure of budgeted funds.
• Create and implement strategic plans for each affinity board. Evaluate the progress of each strategic plan. Identify opportunities and connections between affinity group interests and campus/student initiatives.
• Cultivate and maintain positive relationships with affinity board, the alumni community, campus partners, and departments.    
• Prospect, cultivate, and steward affinity board members towards identifying and supporting initiatives that are most meaningful to them.  

• Conduct virtual small group meetings for board training purposes.

• Meet with diverse constituents during campus visits as appropriate.

 

Event Programming & Committee

 

• Serve on appropriate committees in AED. Participate in major AED special events (i.e., homecoming, graduation, reunions).
• Creating and coordinating invitation lists, making necessary booking reservations at event locations, developing agendas, recruiting, and briefing speakers, and coordinating all logistical tasks.
• Independently manage multiple work assignments with close attention to details and deadlines.

 

Communications

 

• Collaborate with marketing team to help identify content for the Power of Us newsletter highlighting the voices and accomplishments of our diverse alumni. Manage and keep alumni network websites current.  
• Maintain Duke Alumni Network pages for each affinity board.

 

 

Administrative Responsibility & Other Duties

 

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