Administrative Assistant (Food & Nutrition)

Organization Overview: Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.

Position Summary: The Administrative Assistant will be responsible for the administrative tasks of the Food and Nutrition Department in support of the Administrative Director in working with compliance, policies, and procedures of the department. The Administrative Assistant will be responsible for collaborating daily with staff, clients, and volunteers. The Administrative Assistant will provide excellent customer service and maintain positive relationships internally and externally, including delivering volunteer orientation meetings. 

Schedule: Monday through Friday 7:30am to 3:30pm (some holidays required)

Salary Range: $37,697.25 - $42,409.40

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Role, Responsibilities, and Essential Duties

In this position the Admin Assistant will support the Program Manager of the OAC and HDM Manager – to assist with their functions and responsibilities to achieve department goals.

• Assist with organizing, reviewing, and submitting invoices for the HDM and the OAC – maintaining monthly expenditures report for the Program Manager.
• Work with the Program Managers of the HDM and OAC to ensure a high-quality volunteer experience, focusing on greeting volunteers, hospitality, troubleshooting issues, and delivering volunteer orientations to groups of various sizes and backgrounds.
• Monitor inventory of office and program supplies for the HDM and OAC; verify package receipt and stocking of supplies.
• Assist with preparation and updating of variety of documents to communicate information in a timely fashion in line with compliance requirements to meet contractual goals.
• Maintain client information; gather and record client feedback to assess quality of service and relay client concerns to appropriate senior staff.
• Assist with facilitating program activities which include congregate meal service
• Maintain confidentiality of participant information
• Register new members into peerplace
• Provide friendly visits
• Provide telephone reassurance calls to homebound seniors
• Perform monthly updates on active members
• Enter service units into PeerPlace and other required databases
• Required to work on Thanksgiving and Christmas Day
• Other duties as required

Qualifications/Educational Requirements

• High School Diploma
• At least 2 years of working experience 
• Excellent Organizational skills
• Must be proactive and be able to work independently
• Spanish speaking is a plus

Skills, Knowledge and Abilities

• Proficiency in basic filing principles and standard correspondence form