ADMINISTRATIVE ASSISTANT II - 79011247

Requisition No: 855302 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79011247

 Pay Plan: Career Service

Position Number: 79011247 

Salary:  $1,298.46 - $1,389.35 

Posting Closing Date: 06/23/2025 

Total Compensation Estimator Tool

DIVISION of REAL ESTATE

POSITION TITLE: Administrative Assistant II

Position Number: 79011247

Hiring Salary: $1,298.46 - $1,389.35 Biweekly

**INTERNAL AGENCY – Anticipated Vacancy

You must be employed by the Department of Business &

Professional Regulation, Division of Real Estate to be considered. **

***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked, and formal education are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

 

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

 Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The Work You Will Do:

Processes purchases in My Florida Market Place Procurement System (MFMP).  Reviews requisitions for compliance with Department policies and procedures, Chapter 287 Florida Statutes, Florida Administrative Code 60A and DFS memorandum upon receipt for input into the MFMP.  Ensures that purchase requisitions, change orders, receiving of goods, invoice reconciliation approval, etc. are error free prior to submission into the approval chain. Performs regular inventories and orders supplies and materials as needed.  Research requested purchases for price, quality, time and convenience considerations through My Florida Market Place and direct contact with vendors. 

Verifies that vendors are approved. Provides applications and other documentation to vendors to become approved state vendors.

Oversee and manage the Division’s fleet.  In accordance with Department procedure, gather, prepare, report, and maintain records of all vehicle expenses, usage, and maintenance.

Provide clerical support to all other areas of the division. Assist the public and consumers relating to various issues within the division. Prepare correspondence, documents, reports and racking spreadsheets for various sections within the division. Process and distribute copies and incoming faxes.

Provide assistance as needed for mail room, enforcement, and licensing sections, to include distribution and / or preparation of incoming or outgoing mail, data processing, copying and any other related duties. Receives and distributes incoming mail daily to administrator and unit staff.  Ensuring that outgoing correspondence are addressed accurately and mailed on a timely basis. Maintains computer and hard copy documentation of equipment such as copiers, fax machines and communication devices.

Serve as back up to the Front Desk Receptionist for coverage as needed.

Perform other duties as assigned by supervisor, Director, and Deputy Director.                     

Order office supplies and carry out special assignments.

Perform other related duties as needed.

 

This is a professional position based in the downtown Orlando headquarters.

Knowledge, Skills, and Abilities: