Travel & Expense Coordinator

About Stitch Fix, Inc.

Stitch Fix (NASDAQ: SFIX) is the leading online personal styling service that helps people discover the styles they will love that fit perfectly so they always look - and feel - their best. Few things are more personal than getting dressed, but finding clothing that fits and looks great can be a challenge. Stitch Fix solves that problem. By pairing expert stylists with best-in-class AI and recommendation algorithms, the company leverages its assortment of exclusive and national brands to meet each client's individual tastes and needs, making it convenient for clients to express their personal style without having to spend hours in stores or sifting through endless choices online. Stitch Fix, which was founded in 2011, is headquartered in San Francisco.

ABOUT THE TEAM

The Stitch Fix Finance team enables our clients to be their best self. We broadly define our clients as customers, business partners, and shareholders. We drive value through business partner support, innovative and insightful analysis, and financial integrity. We are looking for individuals who are bright, kind, and motivated by challenge and who succeed in a fast-paced environment and thrive in building and improving processes to scale the business to the next level.

 

ABOUT THE ROLE

As the Travel & Expense Coordinator, you will have the chance to play a hands-on and integral part on the AP team, and serve as a key contributor to Stitch Fix’s employee reimbursement and corporate card program administration. You will manage daily T&E operations, ensuring timely processing, audit compliance, and policy alignment. Apply precision to employee expense reviews, invoice validation, and system workflows while proactively identifying and resolving discrepancies and flagged items. Support period-end close by preparing journal entries and performing account reconciliations, maintaining financial integrity across key T&E accounts.

With strong attention to detail and a continuous improvement mindset, collaborate cross-functionally to streamline invoice processing, strengthen internal controls, and improve end-user experience. You will contribute to policy rollout, team enablement, and documentation to drive consistency and compliance at scale. You focus on accuracy, responsiveness, and cross-functional partnership supporting both daily execution and broader Finance initiatives.

YOU’RE EXCITED ABOUT THIS OPPORTUNITY BECAUSE YOU WILL…

• Oversee day-to-day T&E and Non-Inventory AP processes, including invoice and expense report auditing, GL coding accuracy, and timely resolution of exceptions.
• Monitor Virtual Payables, Corporate Card and P-Card program performance, including flagged transactions, delinquency reports, terminated user handling, and remittance files.
• Perform monthly close responsibilities such as T&E-related journal entries, account reconciliations, and preparation of audit-ready documentation.
• Investigate and resolve invoice discrepancies, rejected payments, and duplicate submissions—ensuring vendor and employee reimbursements are processed accurately and on time.
• Collaborate with cross-functional partners in Finance, Procurement, and Systems on policy changes, system enhancements, and training initiatives.
• Support internal and external audits by responding to inquiries and compiling required supporting documentation.
• Create and maintain clear process documentation and SOPs for areas of ownership, enabling consistent execution and onboarding efficiency.
• Contribute to initiatives such as the T&E Policy rollout and Non-Inventory PO program through testing, feedback, and implementation support.
• Support continuous improvement by identifying inefficiencies and partnering to implement updates that reduce manual work and improve compliance.
• Demonstrate strong ownership and operational discipline, consistently delivering results with minimal oversight.

WE’RE EXCITED ABOUT YOU BECAUSE…

• You bring 3–5 years of hands-on experience in Accounts Payable and T&E operations, including ownership of reimbursement processes, corporate card administration, and audit support.
• You manage invoice and expense processing workflows with precision, ensuring policy compliance, accurate GL coding, and timely issue resolution across U.S. and international entities.
• You demonstrate system fluency in ERP tools such as Oracle Cloud and expense management platforms, using reports and configuration logic to support execution, visibility, and compliance.
• You operate with a strong understanding of internal controls, accounting procedures, and SOX/audit requirements, contributing t