Finance and Personnel Documentation Coordinator - College of Engineering

Job Summary

Under general supervision of the CENG Director of Finance, this position provides administrative support for the College of Engineering (CENG) Dean’s Office. The primary purpose of this position is to provide administrative support to the Finance Director and Assistant Director of Personnel, working independently on assigned projects and in coordination with other CENG administrative staff. The incumbent prepares finance and personnel related documentation with high attention to detail and accuracy.

Administrative support staff within the College of Engineering primarily support their individual home departments, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. As a member of the dean’s office this position provides leadership and guidance regarding collegewide practices and procedures within their scope of responsibility.

This is a full-time temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement. 

Department Summary

Cal Poly’s College of Engineering is known as a leader in engineering education because of its Learn by Doing, hands-on approach. Starting from their first day of class their freshman year, students learn through a project- and design-centered curriculum that stresses teamwork and multidisciplinary collaboration. With 6,000 engineering and computer science students, 13 undergraduate and nine graduate degree programs, the college is one of the West’s largest engineering colleges.

Key Qualifications

• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Salary and Benefits

Anticipated Hiring Range: $ 4,367.00 - $ 5,649 per month

Classification Range: $  4,367.00 - $ 6,362.00 per month

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California a