Temporary Curriculum Administrative Assistant

Overview

Supporting the efforts of the Office of Undergraduate Medical Education and reporting to the Phase One Co-Directors and Assistant Dean for Basic Sciences, the Curriculum Administrator will assist with the overall management and coordination of Foundational Science curriculum.  This position will provide direct support to Phase One module co-directors to facilitate their efforts to deliver the M.D. Program curriculum.

Responsibilities

Overall Foundational Science curriculum administration, which includes:

• Assisting module directors with organization and coordination of teaching schedules
• Managing space reservations for all educational sessions and placing information in campus resource scheduler
• Communicating with teaching faculty regarding schedules
• Student Absence and grade timeliness tracking
• Send faculty teaching session meeting invites and attestations.

 

Administrative support for Learning Management System (LMS), which includes:

• Review student schedules for conflicts during scheduled multi-session events

 

Administrative support for student assessment, which includes:

• Assisting faculty with report generation and distribution to students after examinations

 

Assist with coordination of computer-based examinations administered, including:

• Arranging proctors for all examinations
• Acting as proctor / basic support during exams when required
• Print materials and provide support for exam review sessions

 

Streamline communication and reporting among:

• Office of Undergraduate Medical Education (UME)
• Phase 1 Directors
• Module Co-Directors
• Office of Student Affairs
• Office of Academic Support
• Office of the Registrar
• Office of Educational Technology (EdTech)
• Facilities

 

Additional tasks pertaining to administration of the curriculum, as determined by the UME Office Administration.

Qualifications

Education requirement: Bachelor’s Degree

 

Technical/computer skills:

• Must be facile in Microsoft Office, Word, Excel and PowerPoint
• Prefer experience with online learning management systems
• Basic computer troubleshooting skills.

Prior experience: 3-5 Years in higher education administration

 

Other skills:

• Outstanding ability to learn new technical skills
• Outstanding interpersonal verbal and written communication skills
• Strong organizational skills, ability to prioritize multiple responsibilities, and to meet deadlines
• High attention to detail
• Ability to work effectively in a complex environment
• Commitment to personal development
• High ethical standards, honesty and integrity
• Ability to effectively resolve conflicts/disagreements with others
• Readily seeks, accepts, and incorporates feedback
• Accepts new responsibilities readily
• Able to function effectively as a member of a team

Minimum Salary

USD $39,996.00/Yr.

Maximum Salary

USD $49,995.40/Yr.