Temporary Administrative Associates - University Health Services - (UTEMPS)

Job Posting Title:

Temporary Administrative Associates - University Health Services - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Oct 18, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is October 18, 2024. We have several positions to fill.

Purpose

 Provide administrative and on-site support for the University Health Services Flu Shot Campaign.

Responsibilities

• Performs check-in duties for flu/COVID shot appointments such as greeting visitors, checking IDs, provide instructions on completing paperwork and directions for visitors.  Disinfect check-in stations as needed.  

• Replenish supplies for nurses and assist with set-up/breakdown of materials.  

• Exhibits professionalism, teamwork, and exceptional customer service in all aspects of work.  Demonstrates regular and punctual attendance pattern.  Other duties as assigned.

Required Qualifications

High school diploma or GED. Experience with clerical functions. -Experience with and a moderate comfort level using a personal computer for repetitive tasks. -Excellent interpersonal and communication skills. -Attention to detail. -Demonstrated ability to learn tasks quickly with minimal training and supervision. -Flexibility with shifting priorities. -Ability to maintain confidentiality of protected health information. -Regular and punctual attendance. -Exhibits customer service-oriented behavior and excellent public relations skills in all aspects of work. -Demonstrated ability to successfully work with a diverse community and provide services from a non-judgmental perspective. -Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience using electronic medical records. -Experience using Windows environment. -Experience working in the front office of a healthcare/medical clinic or other facility requiring check-in.

Hourly Rate

$20.32

Working Conditions

• Attire: Business Casual

• Business Casual. // Standing and walking up to 8-9 hours per day. Walk to/from the 27th Street Garage or San Antonio parking garages to the Student Services Building and other campus clinic sites. Hires will have the option to find street parking on their own or park in a UT Garage; the supervisor will support hires enrolling in discounted Occasional Parking Program ($5 daily cost) if the hire opts to park in a UT garage.

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 20

• Approximately 20 - 24 hours per week.

• Monday through Friday from 09.12.2024 - 10.18.2024. Hours may vary on these days. Potentially up to 9 hours per day with a 30-minutes to one-hour lunch break on-site. Varied snacks and water will be provided. Option to work either a full-day or 4-hour minimum AM/PM shift. Schedule to be discussed during the interview.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left