Executive Administrator

Executive Administrator
Location: Boston
On-Site: Monday–Friday, 40 hours/week
Title: Executive Administrator

Job Summary: Executive Administrator

Join the team at Morgan Memorial Goodwill Industries, a community-based nonprofit, whose mission is to help individuals with barriers to self-sufficiency achieve independence and dignity through work. Work at Goodwill and make a difference in the community!

As the Executive Administrator to the CEO, this role is responsible for providing high-level administrative support to the CEO and keeping board and organizational processes moving forward. This role interacts with many internal and external stakeholders and requires handling all interactions and information in a professional, confidential, and upbeat demeanor. The successful candidate will have strong people skills, enjoy a team environment, and be flexible in the face of changing priorities. Attention to detail, including, editing and proofreading documents, and strong Office technical skills are imperative for this position.

Responsibilities:

• Manage the CEO’s calendar for internal and external meetings and appointments, including Board meetings, public relations, executive meetings, etc.
• Interact with all stakeholders, including members of the Board of Directors, executive leadership, staff, program participants, and community leaders setting a welcoming tone for the Executive Office.
• Assure that necessary background materials are available to the CEO in advance of meetings.
• Review and, as necessary, copy edit all reports, emails, correspondence and other documents prepared for the CEO’s sign-off and/or signature.
• Schedule meetings with internal and external stakeholders and act as the point person for collection and distribution of materials, attendance tracking, and follow-up.
• Prepare, edit, and organize all materials necessary for meetings (i.e., minutes, reports, presentations, Board Book, etc.) and ensure the CEO and other meeting participants have materials in a timely manner.
• Collaborate with other members of the Goodwill team, including the Executive Team and Philanthropy/Marketing.
• Handle travel arrangements, including booking flights, accommodation, and itineraries, when necessary.
• Support special projects, other administrative processes and strategic initiatives as needed.
QUALIFICATION REQUIREMENTS:

• Bachelor's Degree (or Associate’s Degree in a relevant field and two additional years of experience) required.
• At least five years professional business experience in comparable roles. Experience working with C-Suite executives required. Prior experience working with a Board of Directors a strong plus.
• Demonstrated project management skills and the ability to handle multiple tasks simultaneously.
• Must handle assignments that involve highly sensitive or confidential matters.
• Must demonstrate the ability to interact effectively with contacts at all levels inside and outside the organization.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. Ability and willingness to learn new software tools as the need arises.
• Strong proofreading, copy-editing, and writing skills.
• Positive, professional demeanor and sense of humor.
• Position is on-site Monday – Friday, with schedule flexibility as appropriate.
• Requires acceptable results of background checks according to Goodwill policy and requirements.

Why Join Us?

If you are interested in putting your professional experience and skills to use within a professional and collaborative team, while making a difference within the community, consider joining us at Goodwill! We offer a collaborative work environment and a competitive benefits package, including:

• Health, Dental and Vision Insurance
• Paid time off (Vacation, Sick and Holidays)
• Tuition Reimbursement
• 403(b) retirement savings plan with match
• Discount at Goodwill store locations