Production & Facilities Manager

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Posted Job Title

Production & Facilities Manager

Job Profile Title

Associate Director B, Arts and Media, Performing Arts

Job Description Summary

The Production & Facilities Manager: IGT is responsible for the successful management, coordination, and supervision of all events at the Iron Gate Theatre.

This position is part of the Penn Live Arts Production Department and a key member of the PLA operations team, collaborating closely with internal PLA departments such as Events & Guest Services and the Box Office, in addition to university collaborators Platt Student Performing Arts House and the PAC Shop.

Job Description

Job Responsibilities

• Venue Management – ensure all activities are appropriately staffed & supervised by the appropriate department. Coordinate facility schedule and access with clients/stakeholders. Ensure adherence to University and PLA safety guidelines. Provide an active supervisory presence.
• Production Management – work with users of the facility to understand, coordinate, and enact all technical needs for rehearsals and performances. Project and communicate budget and cost impact of production needs. Develop production schedules in collaboration with users of the space.
• Facility Management – ensure the upkeep of the facility. Coordinate housekeeping schedule with the cleaning contractor. Place routine maintenance work orders with the commercial property management company and ensure timely and accurate completion of work. Work with Director of Venues & Capital Projects on work and repair requests that fall outside of routine maintenance.
• Data Management & Invoicing – build all events in PLA event management platform (currently Artifax), assign appropriate resources and price codes, ensuring accuracy of charges. Work with PLA Finance Office to initiate billing procedures for space usage.
• Administrative – use Penn and PLA specific administrative platforms for their respective use