Marketing & Events Assistant

Our Company:  

Start your next chapter at Revecore! For over 25 years, we’ve been at the forefront of specialized claims management, helping healthcare providers recover meaningful revenue to enhance quality patient care in their communities. We’re powered by people, driven by technology, and dedicated to our clients and employees. If you’re looking for a collaborative and diverse culture with a great work/life balance, look no further.  

 

As part of our team, you’ll be rewarded with: 

• Comprehensive medical, dental, vision, and life insurance benefits from the start of your employment 
• 12 paid holidays and flexible paid time off    
• 401(k) contributions   
• Employee Resource Groups that build community  
• Career growth opportunities   
• An excellent work/life balance 

Location: Franklin, TN (Hybrid) ~1 day per week onsite required  

 

As Revecore’s Marketing and Events Assistant, you will: 

Play a vital support role in executing Revecore’s high-impact events and experiences that strengthen relationships, amplify brand visibility, and drive pipeline growth. This individual will assist with the logistical, administrative, and operational aspects of Revecore’s events — including industry tradeshows, client dinners, and internal experiences — ensuring flawless coordination and professional execution. The ideal candidate is organized, detail-oriented, and eager to learn, with strong communication skills and a proactive, can-do attitude. This is an excellent opportunity to gain hands-on experience in B2B event marketing, campaign support, and cross-functional collaboration within a fast-paced, high-growth organization.

 

The Role:

Event Logistics & Support

• Support the planning and logistics of in-person and virtual events, including travel coordination, vendor communications, and materials preparation (e.g. submit material handling orders).
• Compile conference detail overviews, including dates, deadlines, booth info, logistical requirements; draft event briefs.
• Manage shipping of materials (e.g. prepare shipping labels, schedule for pick up), collateral, and booth kits / assets; track inventory and ensure timely delivery; resolve issues as needed.
• Help prepare event kits, signage, name badges, and onsite supplies; prepare packing lists and coordinate supply closet pulls.
• Manage conference supplies (i.e. stock) and order replenishments as needed based on event volume and related needs.
• Coordinate printing needs, including signage, sell sheets, handouts, name badges.

Marketing & Administrative Support

• Maintain event calendars, trackers, and project timelines to ensure deadlines are met.
• Track conference deadlines, sponsorship requirements, and deliverables across events; manage task list accordingly.
• Assist with event registration setup, maintain conference registrations / sponsorship confirmations, track attendee lists, and coordination with internal and external stakeholders.
• Manage RSVP lists for dinners and conference-related events.
• Manage conference and exhibitor portal requirements (deadlines, uploads, forms, assets, logos); Prepare and submit required conference forms
• Assist with updating event information across internal systems (e.g., ExhibitDay, Marketing Central, SharePoint, HubSpot, Salesforce).
• Support creation and proofreading of event communications and social media posts.
• Track attendee lists, dietary restrictions, and travel forms; Assist in preparing itineraries, agendas, and rooming lists.
• Coordinate welcome gifts, booth giveaways, and other small gifting needs.
• Help manage post-event attendee lists, documentation, photos, and upload all materials to shared folders.
• Tracking receipts, shipping invoices, and other expense documentation; submit invoices and W9s to Accounts Payable.
• Organize feedback and support post-event reporting.

Onsite & Virtual Event Support

• Provide onsite support